Alvan

Operations & Systems Virtual Assistant | Project Coordination | Notion & Workflo

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Overview

Looking for full-time work (8 hours/day)

at $5.88/hour ($1,120.00/month)

Bachelors degree

Last Active

August 8th, 2026 (3 days ago)

Member Since

July 24th, 2023

Profile Description

I help businesses stay organized and efficient by supporting their daily operations, workflows, and project coordination.

As an Operations & Systems Virtual Assistant, I assist entrepreneurs and teams with managing operational trackers, coordinating tasks, organizing documentation, and maintaining structured workflows using tools like Notion and Google Workspace.

I am detail-oriented, proactive, and comfortable working independently while ensuring that projects and operational tasks stay organized and on schedule.

Services I Offer
• Operations and administrative support
• Project coordination and task tracking
• Workflow organization using Notion and Google Workspace
• Calendar and meeting coordination
• Research and vendor sourcing
• Database management and documentation
• Recruitment coordination and interview scheduling
• Process documentation and workflow organization

How I Helped Previous Clients
• Maintained recruitment trackers and coordinated interview schedules for an international school hiring process
• Conducted vendor research and organized structured databases for a startup project
• Maintained operational trackers and coordinated team updates to keep projects on schedule
• Organized documentation and workflows using Notion to support daily operations

My background as a Licensed Aeronautical Engineer has strengthened my analytical thinking and systems approach, allowing me to maintain organized workflows and support efficient operations.

I am currently available for full-time remote work and open to long-term collaboration.

Top Skills

Office and Administration » Administrative Support

Experience: 1 - 2 years

Provided administrative assistance including documentation management, scheduling, research, and operational support to help teams stay organized and efficient.

Office and Administration » Research

Experience: 1 - 2 years

Conducted online research to gather information on vendors, services, and industry solutions. Organized findings into structured databases and documentation for decision-making.

Other Skills

Office and Administration » Google Workspace

Experience: 1 - 2 years

Used Google Docs, Sheets, and Drive for document management, operational trackers, and team collaboration. Maintained organized records and shared documentation to support daily business operations.

Office and Administration » Coordination

Experience: 1 - 2 years

Coordinated tasks, schedules, and communication between team members to keep projects and operations running smoothly. Ensured action items and updates were properly tracked.

Project Management » Notion

Experience: 1 - 2 years

Used Notion to build and manage databases, operational trackers, and documentation systems. Maintained organized workspaces for project coordination and information management.

Office and Administration » Calendar Management

Experience: 1 - 2 years

Coordinated schedules and managed meeting calendars to ensure timely communication and avoid conflicts. Assisted in organizing interviews, meetings, and follow-ups.

Design » Graphic Design » Canva

Experience: 2 - 5 years

Created simple visual materials and documents such as presentations, templates, and basic graphics to support internal documentation and communication.

Project Management » Process Mapping

Experience: 6 months - 1 year

Organized workflows and documented step-by-step processes for operational tasks and recruitment tracking. Helped teams visualize processes and maintain structured systems.

Project Management » Process Improvement

Experience: 1 - 2 years

Helped streamline workflows by organizing trackers, documentation, and operational systems. Improved visibility of tasks and information for better team coordination.

Basic Information

Age: 26

Gender: Male

Website: Sign Up with Pro Account to View

Address: Talavera, Nueva Ecija

Tests Taken: IQ
Score: 133: DISC
Dominance: 41%
Influence: 6%
Steadiness: 33%
Compliance: 20%: English
C2(Advanced/Mastery)

Government ID: Sign Up with Pro Account to View

“I have found someone who is smart, has a great work ethic and is easy to work with.”

Sara Brumfield

SEE MORE REAL RESULTS

“I was able to make a better decision...”

- Tatiana Davis

see more real results

BENCHMARKS

Loading Time: Base Classes	0.0008
Controller Execution Time ( Jobseekers / Info )	0.0272
Total Execution Time	0.0287

GET DATA

No GET data exists

MEMORY USAGE

1,635,944 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/info/2884874

CLASS/METHOD

jobseekers/info

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 29 (0.0163 seconds) (Show)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0009	SELECT * FROM `jobseekers` WHERE `jobseeker_id` = '2884874' LIMIT 1
0.0023	SELECT * FROM `jobseeker_meta` WHERE `jobseeker_id` = '2884874'
0.0010	SELECT `j`., `jj`. FROM `jobseekers` `j` INNER JOIN `jobseekers_jobdata` `jj` ON `j`.`jobseeker_id` = `jj`.`jobseeker_id` WHERE `j`.`jobseeker_id` = '2884874'
0.0002	SELECT * FROM `jobseekers_trust` WHERE `jobseeker_id` IS NULL
0.0003	SELECT * FROM `jobseekers` WHERE `jobseeker_id` = '2884874' AND `is_private` = 1
0.0003	`SELECT * FROM employment WHERE jobseeker_id = '2884874' AND hired > -1`
0.0003	`SELECT employers.contact_name, ec.employer_id, ec.jobseekers_id, ec.is_jobseeker_reply, ec.employer_date, ec.employer_comment, ec.lastmodified FROM employers LEFT JOIN employer_comment ec on employers.employer_id = ec.employer_id WHERE ec.jobseekers_id = '2884874' AND employers.deactivate = 0 ORDER BY employer_comment_id DESC`
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0.0002	`SELECT * FROM jobseekers_jobdata WHERE jobseeker_id = 2884874 LIMIT 1`
0.0005	`SELECT * FROM jobseekers_skills WHERE jobseeker_id = 2884874 LIMIT 1`
0.0006	`SELECT * FROM jobseekers j, jobseekers_jobdata jj,jobseekers_skills js WHERE j.jobseeker_id = '2884874' AND j.jobseeker_id = jj.jobseeker_id AND jj.jobseeker_id = js.jobseeker_id`
0.0003	`SELECT *, DATEDIFF('2026-08-10',rebill_date) duration_rebill FROM employers WHERE employer_id = ''`
0.0002	`SELECT * FROM employer_comment WHERE employer_id = ''`
0.0011	SELECT `facebook`, `manual_fb_score` FROM `jobseekers_trust` WHERE `jobseeker_id` = '2884874'
0.0032	SELECT * FROM `skills_categories` WHERE `is_approved` = 1 ORDER BY `name`
0.0014	SELECT `jsct`., `jsct`.`id` as `jsct_id`, `sct`. FROM `jobseekers_skills_categories` `jsct` LEFT JOIN `skills_categories` `sct` ON `sct`.`id` = `jsct`.`skill_category_id` WHERE `sct`.`is_approved` = 1 AND `jsct`.`jobseeker_id` = '2884874' ORDER BY `jsct`.`rate` DESC
0.0003	SELECT * FROM `jobseekers_trust` WHERE `jobseeker_id` = '2884874'
0.0002	`SELECT user_level, rebill_date, jobseekers_seen, jobseekers_seen_override from employers WHERE employer_id = ''`
0.0003	SELECT * FROM `testimonial_videos` WHERE `placement` = 1 OR `placement` = 0 ORDER BY RAND()
0.0003	SELECT * FROM `testimonial_videos` WHERE `placement` = 2 OR `placement` = 0 ORDER BY RAND()
0.0002	`select * from teasers`
0.0003	SELECT * FROM `employers` WHERE `employer_id` IS NULL LIMIT 1
0.0002	`SELECT user_level, rebill_date, jobseekers_seen, jobseekers_seen_override from employers WHERE employer_id = ''`
0.0003	SELECT * FROM `employers` WHERE `employer_id` IS NULL LIMIT 1
0.0002	`SELECT user_level, rebill_date, jobseekers_seen, jobseekers_seen_override from employers WHERE employer_id = ''`
0.0002	`SELECT user_level, rebill_date, jobseekers_seen, jobseekers_seen_override from employers WHERE employer_id = ''`
0.0002	`SELECT * FROM notes WHERE employer_id = '0'`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1786401673
last_page	https://v1.stage.onlinejobs.ph/jobseekers/info/2884874
csrf-token	86584a0de747eff03e439d6dfa51fc21

CONFIG VARIABLES (Show)

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log_threshold	2
enable_profiler
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uri_protocol	PATH_INFO
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enable_query_strings
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log_file_permissions	420
log_date_format	Y-m-d H:i:s
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cookie_path	/
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csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
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csrf_exclude_uris	Array ( )
compress_output
time_reference	local
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ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
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maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
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honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.227
HTTP_DNT