Virtual Assistant for Renovation Operations

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Part Time

: SALARY

$7/hr

: HOURS PER WEEK

20

: DATE UPDATED

Jul 27, 2026

JOB OVERVIEW

We’re looking for a sharp, proactive, and highly organised Renovation Operations Virtual Assistant to support the renovation lead of a fast-moving property investment and renovation business based in regional Australia.

Our renovation lead currently oversees more than 20 active renovation projects. His workday is fast-moving and often shaped by what is happening on-site, including trade availability, materials, property access, urgent repairs, payments, compliance requirements, and changing project priorities.

Your role will be to bring structure and follow-through to this workload. You will help turn calls, voice messages, emails, photos, videos, and brief instructions into clearly organised tasks—and then ensure those tasks continue moving until they are completed.

This is not a traditional inbox-and-calendar Executive Assistant role. It is a hands-on coordination and operations position for someone who can work quickly, use practical judgement, follow up confidently, and take ownership without needing constant supervision.

The position will begin part-time, with the potential to develop into a full-time role for the right person.

What you’ll be doing
- Managing renovation tasks, deadlines, notes, and follow-ups in ClickUp
- Turning emails, calls, voice messages, photos, and site updates into clear action items
- Monitoring projects and identifying urgent tasks, blockers, and missing information
- Preparing and updating scopes of work and trade job briefs
- Following up with trades, contractors, suppliers, and other parties
- Sourcing trades in regional Australian areas
- Maintaining contractor details, quotes, waivers, access information, and property records
- Assisting with preliminary costing, quantities, or estimating where appropriate
- Researching Australian rental, safety, and property-compliance requirements
- Preparing concise project updates covering progress, blockers, and next steps
- Creating practical checklists, templates, and SOPs
- Communicating delays early and providing clear completion estimates

Who we’re looking for
You may be a strong fit if you:
- Have experience in construction, renovation, property maintenance, project coordination, or operations support
- Work quickly without sacrificing accuracy
- Can organise incomplete or fast-moving information into clear next steps
- Take ownership and follow tasks through without repeated reminders
- Are confident following up with trades, contractors, and suppliers
- Can manage multiple projects and competing priorities
- Communicate clearly in written and spoken English
- Provide timely updates and raise blockers early
- Respond well to feedback and adapt quickly
- Are comfortable using ClickUp, Google Workspace, spreadsheets, and online document-management tools
- Can accurately track your working time
- Have reliable internet, a suitable workspace, and consistent availability

Highly regarded experience
Experience in any of the following would be an advantage:
- Residential construction or renovation
- Construction estimating or quantity surveying
- Architecture, interior design, or civil engineering
- Preparing scopes of work, job briefs, or cost estimates
- Reading property plans, inspection reports, and site documentation
- Sourcing and coordinating trades in Australia
- Australian building, rental, or property-compliance requirements

Relevant building, renovation, or estimating experience is preferred. We will also consider fast learners with strong initiative, practical judgement, and a genuine interest in renovation operations.

HOW TO APPLY
Please submit the following:
- A 2–3 minute Loom video introducing yourself and explaining why you would be a strong fit for the role.
- Attach a copy of your most recent and updated CV.
- Share an example of a time you took ownership of a task or problem without being given detailed instructions.
- Confirm your current availability and preferred working hours in Melbourne time.

Applications without a Loom video and updated CV will not be considered. Please speak naturally in your video rather than reading from a prepared script.

SKILL REQUIREMENT

Property Management Executive Assistance Virtual Assistant

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0008
Controller Execution Time ( Jobseekers / Job )	0.0133
Total Execution Time	0.0146

GET DATA

No GET data exists

MEMORY USAGE

1,509,320 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Virtual-Assistant-for-Renovation-Operations-1696901

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0081 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1696901 LIMIT 1
0.0003	SELECT * FROM `employers` WHERE `employer_id` = 955072 LIMIT 1
0.0009	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1696901 AND `misc`.`id` IS NULL
0.0012	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-08-08',ej.date_added) duration_days, DATEDIFF('2026-08-08',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-08-08',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1696901'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1696901
0.0007	`UPDATE employer_jobs SET hit_counts = '*Jul-27-2026=3032Jul-28-2026=349Jul-29-2026=179Jul-30-2026=100Jul-31-2026=66Aug-01-2026=53Aug-02-2026=45Aug-03-2026=69Aug-04-2026=16*Aug-08-2026=1' WHERE job_id= '1696901'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '*Jul-2026=3722*Aug-2026=184' WHERE job_id= '1696901'`
0.0013	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1696901' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1696901
0.0013	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '955072' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1786187709
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Virtual-Assistant-for-Renovation-Operations-1696901
csrf-token	9e31acf1286fb5cc26922f3ff9a4a051

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.95
HTTP_DNT

Virtual Assistant for Renovation Operations

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?