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TYPE OF WORK
Full Time
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SALARY
1800
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HOURS PER WEEK
40
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DATE UPDATED
Jun 3, 2025
We are seeking a proactive, detail-oriented Virtual Assistant (VA) to assist in managing operational projects, ensuring the successful execution of company-wide initiatives, and driving business scalability.
???? About the Role:
This is NOT your typical VA job. You will work and act as a Strategic Execution Partner, helping manage multi-state expansion projects, bonus program rollouts, pricing models, marketing plans, and operational initiatives.
You’ll take ownership of tasks, follow up across teams, and help keep critical priorities moving. You’ll track project timelines, manage checklists, follow up with team leads, and prepare summary updates each week.
???? Responsibilities:
• Register our business in new U.S. states (assist with paperwork, licenses, compliance)
• Coordinate new contract rollouts (pricing schedules, project trackers, timelines)
• Track the execution of bonus plans, hiring plans, and marketing calendars
• Follow up with internal teams and vendors (marketing, HR, operations)
• Maintain project dashboards and prepare weekly updates for the CEO
• Document SOPs and help build scalable internal systems
• Assist with pricing templates and administrative planning
???? Tools We Use:
Microsoft Office Suite, including MS Project
Inova/UKG Software
Qualifications:
3+ years experience in project coordination, executive VA, or operations support
Excellent written English and communication skills
Strong organizational skills and attention to detail
Proactive mindset – you don’t wait to be told what to do
Comfortable handling multiple workstreams and reporting on progress
Familiarity with U.S. business operations is a plus (not required)
