Senior Executive Assistant / AI Business Operations Manager ### Full-Time | Long-Term | Remote | U.S. Client **Leada

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TYPE OF WORK

Full Time

SALARY

750-1000 USD

HOURS PER WEEK

40

DATE UPDATED

Sep 16, 2026

JOB OVERVIEW

Senior Executive Assistant / AI Business Operations Manager

Full-Time | Long-Term | Remote | U.S. Client

Leadara Staffing is recruiting for a high-level Executive Assistant / AI Business Operations Manager on behalf of one of our U.S.-based clients.

This is an opportunity to work directly with a successful entrepreneur who operates multiple fast-growing consumer product businesses in the **beauty and wellness industry**.

We are looking for someone who can become a **true right-hand person to the executive**—not simply someone who completes assigned administrative tasks.

The ideal candidate combines **executive-level support, business operations, sales/business development, research, and advanced AI skills.**

---

About the Client

Our client is an entrepreneur who operates multiple fast-growing consumer product companies selling domestically and internationally.

The businesses have strong social/TikTok presence and sell through major retailers and B2B accounts, including **Ulta, Target, Boots, Sephora**, and independent retailers.

The client is also involved in:

* CPG consulting
* New consumer product launches
* Influencer/celebrity-founded brands
* Corporate partnerships
* Nonprofit initiatives
* AI-powered business concepts
* New wellness ventures

The businesses are continuing to grow, creating an opportunity for the right person to take on increasing responsibility over time.

---

About the Role

This is **not a traditional VA position.**

The client is looking for a highly organized, proactive, intelligent, and **AI-savvy professional** who can operate independently and eventually become a trusted business partner.

You will initially provide direct support across executive administration, sales, business development, operations, research, and AI-powered workflow development.

As you learn the executive's priorities, businesses, and systems, you will be expected to take greater ownership of projects and responsibilities.

There is potential for this person to eventually **help manage additional team members and lead areas of the business.**

---

Key Responsibilities

- Executive & Administrative Support

* Manage calendars, meetings, scheduling, and competing priorities
* Track action items, deadlines, and follow-ups
* Assist with business correspondence and communications
* Conduct research and prepare information for the executive
* Prepare reports, presentations, documents, and executive briefings
* Maintain organized digital files and confidential information
* Coordinate domestic and international travel and itineraries
* Eventually communicate directly with customers, vendors, partners, and senior business leaders

Sales & Business Development

* Research potential retail and B2B accounts
* Build and maintain prospect lists
* Research buyers, decision-makers, companies, and opportunities
* Assist with outbound business development
* Maintain CRM and sales pipelines
* Track opportunities and follow-ups
* Identify additional opportunities within existing relationships
* Research potential consulting clients and business partnerships
* Support retail, e-commerce, influencer, and corporate partnership opportunities

AI & Automation

**This is a major component of the position.**

The client is specifically looking for someone who knows how to **build with AI**, not simply someone who uses ChatGPT to write emails.

Responsibilities may include:

* Building AI-powered workflows and automations
* Identifying repetitive processes that can be automated
* Creating AI-assisted research systems
* Automating meeting summaries and action items
* Improving email and CRM workflows
* Building AI assistants and agents
* Creating SOPs and knowledge bases
* Connecting AI tools to business systems
* Building AI-powered websites, applications, and internal systems
* Researching new AI tools and determining practical business applications

Potential tools include:

**ChatGPT, Claude, Grok, Microsoft Copilot, Base44, Lovable, Zapier, Make, n8n, Airtable, Notion, Canva**, and similar platforms.

You do **not** need to know every tool listed.

What matters is that you understand how to learn technology and **actually build useful systems.**

---

# Business Operations & Special Projects

The successful candidate may also:

* Maintain CRM systems and business databases
* Manage spreadsheets and reporting
* Conduct market and competitive research
* Research new accounts and business opportunities
* Scrape and organize prospect data
* Coordinate with clients, vendors, partners, and internal teams
* Help improve business processes
* Assist with influencer outreach
* Assist with presentations and proposals
* Support social media and light creative projects
* Help launch new products and businesses
* Take ownership of special projects

The role will evolve as the businesses grow.

---

# Who We're Looking For

We are looking for someone who **thinks beyond the task list.**

The right candidate is:

* Highly organized
* Proactive
* Entrepreneurial
* Technically curious
* Extremely resourceful
* A fast learner
* Comfortable researching and figuring things out independently
* Strong at written and spoken English
* Comfortable communicating with executives and business professionals
* Detail-oriented
* Able to manage multiple priorities
* Comfortable taking ownership
* Interested in AI and emerging technology

**If you need to be told exactly what to do every step of the way, this is probably not the right position.**

The client wants someone who can see a problem, research a solution, and take initiative.

If you discover a better way to accomplish something, **you're expected to speak up.**

---

# Required Qualifications

### Required

* 2–5+ years of experience as an Executive Assistant, Virtual Executive Assistant, Operations Manager, Sales/Business Development professional, or similar
* Experience supporting an entrepreneur, executive, or business owner preferred
* Strong experience using AI tools
* Experience actually **building AI-powered workflows, automations, assistants, websites, apps, or business systems**
* Strong Google Sheets/Excel skills
* Experience with CRM systems
* Strong organizational and project-management skills
* Excellent written and spoken English
* Strong research and problem-solving abilities
* Ability to work independently with minimal supervision

### Strongly Preferred

Experience with:

* CPG / consumer products
* Retail
* B2B sales
* E-commerce
* Lead generation
* Social selling
* Influencer marketing
* CRM management
* AI agents
* Automation
* No-code/low-code development
* Canva or Adobe Express

---

# Technology Experience

Experience with some of the following is highly desirable:

**AI:**
ChatGPT, Claude, Grok, Microsoft Copilot, Base44, Lovable

**Automation:**
Zapier, Make, n8n

**Business Systems:**
CRM platforms, Airtable, Notion, project-management platforms

**Productivity:**
Google Workspace, Microsoft Office

**Data:**
Excel, Google Sheets, reporting/dashboard tools

**Creative:**
Canva, Adobe Express

You do not need experience with everything above.

**Demonstrated ability to learn, build, and solve problems is more important than knowing a specific platform.**

---

# Long-Term Growth

This is intended to be a **long-term position**.

The initial role will involve significant direct interaction with the executive and exposure to multiple businesses and projects.

As the successful candidate demonstrates reliability, initiative, and strong performance, responsibilities can expand into:

* Managing major business functions
* Leading projects independently
* Managing additional VAs or employees
* Leading sales/business-development initiatives
* Building business systems
* Supporting new company launches
* Taking ownership of operational areas
* Growing into a senior operations or business-management position

This is an opportunity for someone who wants to **grow with a business rather than remain in a traditional task-based VA role.**

---

# How to Apply

**Please answer all of the following in your application. Applications that do not provide specific answers may not be considered.**

### 1. Tell us about your experience.

Briefly describe your previous experience supporting executives, entrepreneurs, business owners, sales teams, or growing companies.

### 2. Show us what you've built with AI.

This is extremely important.

Please provide **2–3 specific examples** of something you personally built using AI, automation, no-code/low-code tools, or technology.

Examples could include:

* AI agents
* AI automations
* Websites
* Applications
* Lead-generation systems
* CRM automations
* Research systems
* Reporting systems
* Automated workflows
* Internal business tools

**Do not simply tell us that you are an "AI expert." Show us what you have actually built.**

### 3. What AI tools do you use regularly?

Please list the tools and briefly explain how you use them.

### 4. What experience do you have with sales or business development?

Include any experience with B2B sales, lead generation, retail, e-commerce, CRM, prospecting, or outbound sales.

### 5. What is your desired monthly compensation?

Please provide your expected monthly rate in USD.

### 6. What is your availability?

Include your current availability, preferred working hours, and time zone.

---

## About Leadara Staffing

**Leadara Staffing specializes in connecting exceptional virtual professionals with U.S. entrepreneurs, executives, and growing businesses.**

We are conducting the recruiting process for this position on behalf of our client.

Only candidates who meet the requirements and demonstrate the ability to operate at a high level will move forward in the selection process.

**If you're an experienced VA who wants to move beyond basic administrative/marketing work and become a true business operator, we want to hear from you.**

SKILL REQUIREMENT
Business Management Executive Assistance AI Automation
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