Remote Executive & Operations Assistant

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: TYPE OF WORK

Part Time

: SALARY

2100.00

: HOURS PER WEEK

30

: DATE UPDATED

Oct 1, 2026

JOB OVERVIEW

We are two U.S.-based owners looking for an exceptional Executive & Operations Assistant to become our right-hand person.

One of us operates an established automotive business. The other leads a growing nonprofit organization focused on hockey and autism.

We do NOT need someone who simply waits for instructions.

We need someone who hears:

“Please handle this.”

…and figures out how to get it done.

What You’ll Do
Manage email, calendars, reminders, and follow-ups
Maintain running task and priority lists for two busy owners
Follow up with customers, vendors, sponsors, teams, employees, and outside contacts
Make phone calls when email isn’t getting the job done
Research products, vendors, travel, services, events, pricing, and business questions
Build and maintain Excel/Google Sheets trackers
Assist with quotes, RFQs, invoices, documents, and administrative projects
Coordinate meetings and travel
Assist with nonprofit tournaments, hockey teams, rinks, sponsors, registrations, volunteers, and events
Organize documents, contacts, project information, and loose ends
Identify items that are being forgotten or delayed and bring them back to our attention
Follow assignments through until they are actually completed
The Person We Want

You are highly organized, resourceful, confident, and persistent.

You communicate extremely well in spoken and written English.

You are comfortable communicating with American businesses by phone and email.

You don't need step-by-step instructions for everything.

You know how to research something you don't understand.

You are comfortable telling an owner:

“You asked me to get this done. Here’s where it stands, here’s what I need from you, and here’s what happens next.”

We will love that.

Skills

Strong experience with:

Outlook/email management
Microsoft Excel and/or Google Sheets
Calendars and scheduling
Internet research
Task/project management
Professional written communication
Phone communication
Microsoft Office

Experience with QuickBooks, CRM systems, event coordination, nonprofit organizations, automotive businesses, or executive support is helpful but not required.

Schedule

Approximately 30 hours per week.

You must have dependable internet and be available for significant overlap with U.S. Central/Eastern business hours.

This is intended to become a long-term position, not a temporary freelance project.

Compensation

Approximately $2,100–$2,400 USD per month, depending on experience and demonstrated ability.

There is room for increased compensation for someone who becomes indispensable.

How to Apply

Start your application with the words:

“I close loops.”

Then answer:

Tell us about an owner or executive you supported. What did you take completely off their plate?
Give an example of a vague assignment you received and how you figured it out.
Someone important has ignored two emails. You still need the answer. What do you do next?
What tools do you personally use to make sure nothing falls through the cracks?
What U.S. hours are you available to work?
Please include a short video introducing yourself and explaining why this particular position interests you.

Do not send a generic application.

We're looking for someone who wants to become a trusted part of two organizations and help us get things across the finish line.

SKILL REQUIREMENT

Administrative Management Project Management Executive Assistance

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Remote Executive & Operations Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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