Real Estate Transaction Coordinator Assistant (Part-Time) | High Potential into a Full-Time

Jordy Luxe Transactions is a fast-growing, U.S.-based Transaction Coordination company seeking a highly experienced Transaction Coordinator Assistant to join our team.

This position will begin as part-time (20 hours/week), but we're intentionally hiring someone we hope will grow into a long-ter ---------- mber of our Operations Team. If you demonstrate ownership, initiative, reliability, and consistently deliver exceptional work, there is strong potential to transition into a full-time position quickly.

You'll work directly alongside a Lead Transaction Coordinator supporting up to 60 active transactions across North Carolina, South Carolina (Hilton Head area), Maryland, Virginia, New Jersey, and Florida. Experience with Maryland, Virginia, and New Jersey is a significant advantage.

This is not a data-entry position. We're looking for someone who understands U.S. real estate transactions, appreciates structure and organization, and enjoys keeping every file accurate, current, and meticulously documented.

Position Details
- Part-Time: 20 hours per week (w/potential to become full-time and change to 9-6pm est)
- Schedule: Monday-Friday | 10:00 AM – 2:00 PM EST
- Location: Fully Remote (Philippines)
- Starting Compensation: $480 USD/month
- Excellent opportunity for rapid advancement into a Full-Time role based on performance, ownership, and business growth.

Who We're Looking For:

We're looking for someone with a Type A personality who genuinely enjoys organization, documentation, and completing tasks thoroughly.

You don't simply update files—you maintain them in a way that allows any tea ---------- mber to step into a transaction at any time and immediately understand exactly where things stand.

You believe in:

- Documenting every important update
- Following through until tasks are fully completed
- Staying ahead of deadlines
- Creating organized systems
- Leaving every file better than you found it

If you naturally think...

"Let me make sure this is documented before I move on."

...you're exactly who we're looking for.

Primary Responsibilities:

Transaction Coordination Support
- Handle transaction intakes and create new files in Aframe
- Review executed contracts and accurately enter transaction data
- Maintain complete, organized, and up-to-date transaction notes within Aframe
- Support a Lead Transaction Coordinator managing up to 60 active files
- Assist with listing coordination and MLS-related tasks as needed
- Assist with inbox management, including organizing, tagging, prioritizing, and responding to emails
- Schedule inspections, walkthroughs, closings, photography, and other appointments
- Coordinate deposits, escrow/title, inspections, and key transaction milestones
- Track contingency periods, deadlines, and transaction progress
- Follow up with lenders, attorneys/title companies, cooperating agents, inspectors, and vendors
- Prepare addenda, repair requests, and other transaction documents for review
- Prepare weekly status updates and transaction communications
- Prepare closing and post-closing deliverables
- Assist with post-closing wrap-up, document archiving, and client follow-up
- Compliance & File Management
- Conduct file audits to ensure accuracy and completeness
- Upload documents into brokerage compliance systems
- Verify all required documents, signatures, initials, and disclosures have been received
- Work through compliance deficiencies until files receive final approval
- Follow up with agents and vendors regarding missing documents
- Assist with commission processing and final compliance close-out
- Maintain detailed transaction notes so every file is current and audit-ready

Administrative Support
- Assist with inbox organization and email follow-up
- Manage calendars and scheduling
- Organize Agent and Client Portal updates
- Assist with task management and project tracking
- Help improve internal processes, SOPs, and workflow documentation
- Perform other administrative and operational support tasks as assigned

Requirements
- Minimum 3 years of U.S. Real Estate Transaction Coordination experience (Required)
- Strong knowledge of the complete contract-to-close process
- Experience with North Carolina and/or South Carolina transactions preferred
- Experience with Maryland, Virginia, New Jersey, and/or Florida is a significant advantage
- Experience communicating with lenders, attorneys/title companies, co-op agents, inspectors, and clients
- Comfortable managing compliance deadlines, contingency periods, inspections, escrow, and closing preparation
- Experience supporting both Buyer and Listing transactions
- Excellent written and verbal English communication skills
- Highly organized with exceptional attention to detail
- Strong documentation habits and commitment to maintaining organized records
- Ability to manage multiple transactions simultaneously while maintaining accuracy
- Strong follow-through—tasks are owned until completed
- Comfortable working independently while collaborating with a remote team
- Ability to quickly learn new software and systems

Preferred Systems Experience
- Aframe (preferred)
- OTC
- Dotloop
- SkySlope
- KW Command
- TransactionDesk
- ZipForms
- Google Workspace
- Microsoft Office
- Missive
- Quo

Personal Attributes

We're looking for someone who is:

- Highly organized with a Type A personality
- Detail-oriented and deadline-driven
- Reliable and dependable
- Self-motivated and proactive
- Calm under pressure
- A strong communicator
- Comfortable taking initiative
- Process-oriented and systems-minded
- Always looking for ways to improve efficiency
- Committed to maintaining the highest level of professionalism and integrity

Why Join Jordy Luxe?

At Jordy Luxe, we're more than a transaction coordination company—we're a trusted extension of our agents' businesses.

We believe in building careers, not simply filling positions.

If you consistently demonstrate ownership, initiative, reliability, and a willingness to grow, we promote from within and move quickly when opportunities become available.

Benefits
- High potential for rapid transition into a Full-Time position
- Future compensation increases based on performance and growth
- Performance-based bonuses
- 5 Paid Personal Time Off (PTO) Days
- 3 Paid Sick Days
- Paid U.S. Observed Holidays
- 2 Floating Holidays
- All software, systems, templates, SOPs, and training provided
- Supportive, collaborative, growth-focused team

Application Requirements

- Applications without a cover letter will not be considered.
- In your cover letter, please answer the following:
1. Which U.S. states have you coordinated transactions in?
2. Which transaction management systems have you used?
3. Why do you believe you'd be a great fit for Jordy Luxe Transactions?