xSuit

Project Manager / Executive VA

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: TYPE OF WORK

Full Time

: SALARY

$1,500-$2,000/mo

: HOURS PER WEEK

TBD

: DATE UPDATED

Mar 30, 2026

JOB OVERVIEW

xSuit is a global direct-to-consumer performance suiting brand headquartered in Hong Kong. We operate as a fully remote team across multiple continents and move fast with a lean crew.

We're looking for a seasoned Project Manager and Executive VA to work directly with our CEO. This is not a generalist admin role — we need someone who can own project execution end-to-end, keep a distributed team accountable, and bring genuine operational rigor to how we run.

What You'll Own
Project Management:

• Build, maintain, and continuously improve our ---------- boards across all business functions
• Run weekly team standups and ensure action items are captured, assigned, and followed up
• Hold tea ---------- mbers accountable to deadlines — proactively flag delays before they become problems
• Write and maintain SOPs in Notion; keep our documentation current and actually usable

Executive Support:

• Take structured meeting notes and distribute clear action items immediately after
• Follow up with internal tea ---------- mbers on behalf of the CEO on open tasks and commitments

What You Bring

• 8+ years of experience in project management and/or executive operations
• Proven track record working within a fully remote, async-first team
• Direct experience supporting a founder or C-suite executive in an e-commerce or DTC environment
• Expert-level ---------- skills — you've built boards from scratch, not just updated them
• Strong Notion skills — you can structure a knowledge base, not just add pages to one
• Exceptional written English — your updates, SOPs, and follow-ups are clear and precise
• Self-starter who doesn't need to be managed to do their job

Tools You'll Use Daily: ---------- · Notion · Slack

SKILL REQUIREMENT

Project Management Executive Assistance Virtual Assistant

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xSuit

Project Manager / Executive VA

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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