Personal Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

$1,400/mo

: HOURS PER WEEK

50

: DATE UPDATED

Jul 30, 2026

JOB OVERVIEW

Executive Assistant to CEO: U.S. Marketing Agency

YOU MUST attach a Loom video with your application to be considered. Instructions at the end of the job description.

Type: Full-time
Hours: 7:00 AM – 4:00 PM EST (US Eastern), Monday – Friday
Salary: $600 – $1,400/month USD to start, based on experience — with significant upside as you grow into the role
Location: Remote

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About Us

We're a U.S.-based digital marketing and growth agency working with high-revenue home improvement companies. Fast-moving, high standards, and a lot happening at once, which is exactly why I need someone great in this seat.

This is not a task-taker role. I'm looking for a right hand: someone who gets ahead of things, thinks for themselves, and takes ownership. If you do this well, this becomes a long-term career with real growth and pay increases.

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What You'll Do

Daily Executive Brief:
- Deliver a written executive summary to me every morning by 7:30 AM EST
- Cover: important emails/texts/DMs that still need a response, today's schedule, key deadlines, and anything that needs my attention
- Flag what's urgent vs. what can wait — don't just list, prioritize

Inbox & Communication Management
- Own my email, text messages, and social DM inboxes
- Draft and send responses on my behalf; escalate what needs me personally
- Nothing falls through the cracks — zero dropped messages

Calendar & Scheduling
- Full ownership of my calendar: booking, rescheduling, buffers, conflict resolution
- Coordinate meetings across time zones with clients, partners, and team

Business Spend Oversight
- Monitor every transaction that hits the business
- For each recurring charge: can we lower it, cancel it, consolidate it, or is it truly necessary?
- Negotiate with vendors, cancel unused subscriptions, and flag anything unusual
- The goal is zero bloat — I want you actively hunting for waste, not just reporting it

Contacts & CRM
- Build and maintain a clean, organized contact database
- Keep records current — names, roles, companies, notes, follow-up dates

Event Planning & Travel
- Book hotels, flights, and travel logistics
- Call and make reservations (restaurants, venues, services)
- Plan and coordinate events end to end

Client-Facing Support
- Join video calls and represent me and the company professionally
- Communicate with clients in a way that leaves them feeling taken care of

---

Requirements

- Excellent written and spoken English: you'll be communicating with U.S. clients daily
- Extremely responsive. Official hours are 7 AM – 4 PM EST, but you must be reachable and willing to respond to urgent messages evenings and weekends. This is a key part of the role — please don't apply if that doesn't work for you
- Very comfortable on camera daily video calls, Loom recordings, client meetings
- Confident and self-assured. You can hold a conversation with a U.S. business owner and make them feel good about it, and stun with your looks and body confidence!
- Proactive and resourceful — you solve problems instead of asking me what to do about every one
- Extremely organized with strong attention to detail
- Comfortable making phone calls (U.S. numbers) on my behalf
- Reliable internet, a quality webcam, headset, and a quiet, professional space for video calls
- Backup power and internet (or a plan for outages)
- 2+ years of executive assistant or high-level VA experience preferred

Tools You Must Know
- Slack
- Google Drive / Google Workspace (Docs, Sheets, Calendar, Gmail)
- Loom
- WhatsApp
- Miro

Bonus if you know: Notion, ChatGPT/Claude or other AI tools, GoHighLevel, Zoom, Canva

---

What Makes You a Great Fit
- You make sure the CEO is pleased at the end of every day and extremely happy with what you have done
- You anticipate what I need before I ask
- You're discreet — you'll have access to sensitive business and personal information
- You don't need to be micromanaged
- You care about doing things right, not just doing things fast
- You want to grow with a company long-term, not hop to the next job in 6 months

---

Compensation & Growth
- $600 – $1,400/month USD to start, depending on experience
- Paid time off and Philippine holidays
- bi-weekly pay
- Performance-based raises — do this role well and there is significant upside. I pay well for people who make my life easier

---

How to Apply
Applications without BOTH of these will be ignored.

1. Send your resume/CV

2. Record a Loom video (2–3 minutes max) introducing yourself. In it, please cover:
- Who you are/quick intro.
- Why you're a good fit for this specific role
- Dress in a way that will impress the CEO ;) He wants someone cute, confident, and smart!

Paste the Loom link in your application.

I read every application that follows these instructions. Strong candidates will be invited to a video interview.

SKILL REQUIREMENT

Administrative Management Organization Executive Assistance

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Personal Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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