Operations Executive Assistant (Philippines) - Trusted Operator for a Fast-Moving Founder

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: TYPE OF WORK

Full Time

: SALARY

1500 per week

: HOURS PER WEEK

40

: DATE UPDATED

Jan 5, 2026

JOB OVERVIEW

We are a founder-led, early-stage company building software + operations in the home services space. We move fast and need a full-time Philippines-based Operations Executive Assistant / Trusted VA who is extremely organised, reliable, proactive, and comfortable owning recurring operational work.

This is not a “task-only” VA role. This is a high-trust role designed to create leverage for a founder: you keep the business tidy, move projects forward, and run follow-up loops so nothing drops.

What you will own (examples)

Founder “control tower”

Inbox triage and drafting replies for approval

Calendar scheduling, confirmations, and meeting prep notes

Follow-ups and chase lists (“waiting on…”, reminders, next steps)

Daily short updates in this exact format: Shipped / Blocked / Need decision / Tomorrow plan

Systems hygiene (non-negotiable)

Keep Google Drive/docs organised (naming, folders, version control)

Maintain a task tracker (hubspot, trello, tasks and projects)

Turn Looms/voice notes into simple SOPs and checklists

Maintain a running “priority list” and ensure tasks have owners, deadlines, and clear definitions of done

Research + execution support

Research vendors/tools/competitors and produce 1-page briefs with recommendations + links

Build and maintain databases (partners/leads/lists) with clean fields and notes

Website support: QA checks, link checking, simple content updates/publishing (Webflow is a plus)

Light finance admin support (not accounting decisions)

Keep receipts/invoices tidy and filed

Prepare bookkeeping hygiene (categorisation suggestions, reconciliation readiness)

Maintain a “questions for accountant” list

Tools (experience is a plus, not mandatory)
Google Workspace, Slack, trello, hubspot, CRM tools, Webflow, Xero, spreadsheets.

Working style

Full-time, 40 hours/week, Monday–Friday

Clear written English and crisp progress updates

You proactively surface blockers with options, not just problems

Comfortable with security basics: 2FA, password manager, separate logins, least-privilege access

Non-negotiables

Extremely organised and detail-oriented (you like checklists)

High integrity and discretion (this is a high-trust role)

Reliable internet + stable work setup

You can work consistently and communicate professionally

Compensation

USD $1,500/month to start (full-time)

Increases for strong performance and long-term retention

Intended to be a long-term role

How to apply (important)
Start your application with the exact phrase: “I run on checklists.” (If you miss this, you will not be considered.)

Include all of the following:

Your resume

A 2–3 minute Loom video: who you are, how you work, and one example where you cleaned up a messy system/process

Answers (bullet points are fine):

What tools have you used (Notion/ClickUp/Asana, CRMs, Webflow/WordPress, Xero, spreadsheets)?

How do you report progress to a founder daily/weekly?

What hours can you work and what overlap can you guarantee with AU/NZ mornings (if applicable)?

Confirm you are willing to do:

A paid work sample (2–3 hours)

A 2-week paid trial before long-term hire

Hiring process
Shortlist ? 30-min interview ? paid work sample ? reference check ? 2-week paid trial ? full-time.

Important: Please apply only via OnlineJobs.ph messaging. Applications sent outside the platform will not be considered.

SKILL REQUIREMENT

Bookkeeping Operation Management Executive Assistance

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Operations Executive Assistant (Philippines) - Trusted Operator for a Fast-Moving Founder

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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