Operations & Executive Assistant

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: TYPE OF WORK

Part Time

: SALARY

$500 SGD/month

: HOURS PER WEEK

20

: DATE UPDATED

Apr 6, 2026

JOB OVERVIEW

Role Overview

We are looking for an experienced, part-time Operations & Executive Assistant to support the day-to-day running of a private therapy practice and the Director in her work.

This is a front-facing role in a clinical setting. The role requires someone who can manage operations independently, communicate professionally with clients, and maintain accuracy across systems.

Key Responsibilities
- Manage scheduling of therapy sessions within defined guidelines
- Maintain accurate client records (sessions, frequency, packages, payments)
- Generate and send invoices; track payments and follow up on outstanding invoices
- Ensure consistency across scheduling, invoicing, and tracking systems
- Respond to client emails related to scheduling, payments, and logistics
- Use templates as guidelines and adapt responses based on context
- Create and format slides using PowerPoint or Canva
- Maintain and update spreadsheets accurately (clients, packages, payments)
- Support the Director in administrative and operational tasks
- Flag discrepancies or issues proactively

Requirements
- Minimum 7 years of relevant working experience, preferably in a clinic, healthcare, or similar professional setting
- Background in Psychology, Journalism, Business (MBA), or related fields
- Experience in clinic reception, patient coordination, or similar client-facing roles
- Strong attention to detail and accuracy
- Able to think through situations, not just follow instructions
- Good judgment in communication, especially in client-facing contexts
- Comfortable working across multiple systems (Excel/Sheets, Xero, email, scheduling tools, Canva/PPT)
- Able to work independently without constant supervision

Working Style
- Able to apply judgment when using templates, rather than relying on them directly
- Comfortable working independently and taking ownership of tasks
- Able to maintain accuracy across multiple systems and details

SKILL REQUIREMENT

Scheduling Email Copywriting Executive Assistance

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Operations & Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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