Operations Coordinator/Executive Assistant

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TYPE OF WORK

Full Time

SALARY

5

HOURS PER WEEK

45

DATE UPDATED

Oct 23, 2026

JOB OVERVIEW

TITLE: Operations Coordinator / Executive Assistant – US Roofing & Restoration Company (Full-Time, Arizona Hours)

Vizcom Contracting is a roofing, water damage restoration, and abatement company in Phoenix, Arizona. We are hiring a full-time Operations Coordinator / Executive Assistant to keep our projects, customers, and owner organized.

WHAT YOU WILL DO
- Answer and return customer calls, texts, and emails (homeowners, insurance adjusters, vendors)
- Keep 15+ active projects updated in our project management software (JobTread)
- Schedule inspections, crews, and appointments
- Track insurance claim documents and follow up on deadlines and payments
- Manage the owner's calendar, inbox, and daily task list
- Write clear project updates for customers and the team

WHAT YOU NEED
- Clear, professional spoken and written English (you will talk to US homeowners daily)
- 2+ years as a VA, admin, or operations assistant for a US company
- Strong organization: you track details without being reminded
- Comfortable with CRMs, Google Workspace or Microsoft 365, and learning new software fast
- Reliable internet (10+ Mbps), backup power or backup internet, quiet workspace, headset
- Available Monday–Friday, 7:00 AM – 5:00 PM Arizona time (10:00 PM – 8:00 AM Philippine time)

BIG PLUS (tell us in the application)
- Construction, roofing, restoration, insurance claims, or property management experience
- Marketing: social media posting, Canva graphics, email campaigns, Google review requests
- Website updates (WordPress or GoHighLevel funnels)
- Bookkeeping in QuickBooks Online
Extra skills can grow this role.

PAY: $800–$1,050 USD per month based on experience, paid twice monthly via Wise or Other. Paid 1-week trial for the selected candidate.

HOW TO APPLY (applications sent any other way will not be reviewed)
Complete our application and 10-minute assessment here:
----------

Shortlisted applicants will receive an email asking for a 2-minute video answering three scenario questions. We evaluate clear communication and judgment, not personality or appearance.

SKILL REQUIREMENT
Quickbooks Performance Marketing Executive Assistance
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