Marketing Administrative Assistant

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TYPE OF WORK

Full Time

SALARY

4.50/hr

HOURS PER WEEK

40

DATE UPDATED

Aug 13, 2026

JOB OVERVIEW

We are seeking a highly organized, detail-oriented, and creative Marketing Assistant to support our marketing team with day-to-day marketing, administrative, and digital content responsibilities. This position is ideal for someone who is comfortable working across multiple marketing platforms, has strong graphic design skills, and can efficiently manage and organize information with a high level of accuracy.

This role will be supporting our current marketing staff and Operations Manager in marketing tasks at a variety of stages: to start, to finish, or make minor edits to Real Estate marketing materials. The ideal candidate will have experience working with Adobe Creative Cloud, particularly Adobe InDesign, and will be comfortable creating and updating marketing materials, preparing social media content, and entering property and company information into various marketing platforms.

This is a virtual position requiring excellent communication, time management, organization, and the ability to work independently.

Key Responsibilities
Marketing & Platform Management
- Input, organize, and update information across multiple marketing platforms and databases.
- Accurately transfer information into the appropriate fields and categories within various systems.
- Maintain accurate and up-to-date marketing and property information across platforms.
- Review information for accuracy, consistency, and completeness before publishing.
- Assist with uploading marketing materials, property information, images, and other digital assets.
- Learn and navigate new marketing platforms and software as needed.
Graphic Design & Marketing Materials
- Create, edit, and update marketing collateral using Adobe InDesign and Adobe Creative Cloud.
- Assist with the production of brochures, flyers, presentations, digital advertisements, property marketing materials, and other promotional pieces.
- Ensure marketing materials follow established branding and formatting standards.
- Make revisions and updates to existing marketing materials as requested.
- Utilize Canva when appropriate for quick-turn marketing and social media materials.
- Create marketing material files based on templates, plugging information and pictures in as needed
Social Media & Digital Marketing
- Assist with the creation of social media content for various platforms based on examples and templates.
- Develop graphics, posts, and other visual content consistent with the company's brand.
- Schedule and organize social media content.
- Assist with maintaining a consistent social media presence.
- Repurpose existing marketing materials and content for digital and social media use.
Administrative Support
- Provide general administrative and organizational support to the marketing team and, as needed, executives.
- Assist with organizing files, marketing materials, and digital assets.
- Manage multiple assignments and deadlines simultaneously.
- Perform research and gather information as needed for marketing projects.
- Support special projects and other marketing initiatives as assigned.

Required Qualifications
- Professional experience with Adobe InDesign and Adobe Creative Cloud.
- Strong graphic design and marketing experience.
- Excellent attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to work independently in a virtual environment.
- Comfortable learning and working within multiple software platforms.
- Strong written and verbal communication skills.
- Ability to manage multiple projects and prioritize competing deadlines.
- Ability to track project history and progress.
- Previous Executive Assistant or Administrative Assistant experience in a professional services industry.
- Experience working with Canva.
- Experience working with marketing databases, CRMs, websites, or other digital marketing platforms.

Ideal Candidate
The ideal candidate is someone who combines creative design skills with strong administrative abilities. They should be equally comfortable designing a marketing piece in InDesign, entering detailed information into a marketing platform, creating a social media graphic, and helping an executive stay organized.

The successful candidate will be proactive, dependable, highly organized, and comfortable taking ownership of tasks without constant supervision. Because this is a virtual position, strong communication and the ability to stay productive and accountable while working remotely are essential.

Core Competencies
- Attention to Detail
- Organization & Time Management
- Graphic Design
- Digital Marketing
- Written Communication
- Technology & Software Proficiency
- Accuracy & Follow-Through
- Independent Problem Solving

Work Environment
A successful candidate must have a reliable internet connection, a professional home workspace, and the ability to communicate consistently with the marketing team and company leadership during established working hours.

SKILL REQUIREMENT
Real Estate Marketing Administrative Management Executive Assistance
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