Marketing Admin / Assistant

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TYPE OF WORK

Full Time

SALARY

$3 - $6/hr

HOURS PER WEEK

40

DATE UPDATED

Apr 9, 2026

JOB OVERVIEW

About the Role
We are looking for a highly organized, energetic, and detail-oriented Marketing Admin/Assistant to join our growing marketing team. This role is the operational backbone of the marketing department — keeping the team on track, managing communications, organizing assets, and ensuring nothing falls through the cracks.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys process and structure, and takes pride in keeping a team running smoothly. While this is an administrative and coordination-focused role, the right candidate will have direct visibility into all marketing functions and will play a meaningful part in our team's daily success.

Key Attributes

Strong Communicator
Highly Organized
High Energy & Driven
Proactive & Detail-Oriented


The ideal candidate is self-sufficient and comfortable working independently across time zones. They communicate proactively, follow through consistently, and hold themselves accountable without needing to be micromanaged.

Responsibilities

Admin & Operations
* Maintain the Marketing Meeting Agenda document for bi-weekly Tuesday tea ---------- etings
- Follow up with tea ---------- mbers before each meeting to gather inputs on campaigns, performance, and blockers.
Build and organize the draft agenda with clear sections: Key Takeaways, Action Items, and Updates
* Monitor the shared marketing inbox daily; flag urgent messages and route to the appropriate tea ---------- mber
* Send follow-up messages to the team after meetings; track responses on assigned tasks and escalate anything missing or delayed
* Update and maintain task boards (MOS); mark task progress, follow up with task owners for status updates, and keep everything current
* Follow up on and manage internal operational requests to ensure timely resolution
* Manage and order business cards for tea ---------- mbers as needed
* Respond to all Google Business reviews in a timely and professional manner using preset, pre-approved response templates
* Manage ad-hoc tasks assigned

Content & Asset Management
* Organize and maintain Google Drive folders; uphold naming conventions and ensure videos, graphics, and reports are easy to locate
* Organize ---------- project folders with clear labeling and folder structure
* Manage YouTube publishing workflow: switch videos from unlisted to public after the required 24–48 hour hold period
* Maintain the content calendar: input posts, update statuses (Idea ? In Progress ? Ready for Approval ? Scheduled ? Posted), and keep the calendar accurate
* Collect content from designers and editors; organize for review; route for approval; track Approved vs. Needs Revision status; communicate updates back to the team
* Respond to social media direct messages using preset, pre-approved response templates
* Update the PR sheet immediately upon receipt of any publication request or press notice — accuracy and timeliness are critical for this task
* Manage the end-to-end podcast guest process: log guest information in Salesforce and handle all guest communications from initial outreach through confirmation to arranging intro call

Book — Order Management & Tracking
* Manage customer-facing order error communications: reach out to customers experiencing order issues and provide resolution or escalation
* Track all book orders and maintain up-to-date records on order status

Qualifications & Requirements
* Minimum 5 years of experience in the related field
* Associate's or Bachelor's degree preferred
* Excellent written and verbal English communication skills — clear, professional, and responsive
* Strong organizational skills with the ability to manage multiple tasks, deadlines, and workflows simultaneously
* High energy, self-motivated, and driven — able to work independently with minimal supervision
* Proficiency with standard productivity tools: Google Workspace (Drive, Docs, Sheets, Gmail, Calendar)
* Familiarity with project management or task board tools
* Comfortable working with social media platforms for monitoring and response purposes
* Experience with CRM tools such as Salesforce is a plus
* Experience with content platforms such as ---------- and YouTube Studio is a plus
* Prior experience in a marketing support or operations coordinator role preferred
* Reliable internet connection and a dedicated, distraction-free remote work setup
* Available to work during US business hours

Qualifications & Requirements
Fully remote, long-term opportunity with a growing marketing team
Stable hours and consistent workload
Direct exposure to marketing operations, content workflows, and client communications
Collaborative, fast-paced team environment that values initiative and follow-through


Interested candidates should submit a resume, an intro video, and a brief cover note describing their experience managing administrative and coordination tasks in a remote environment.

About Falcon Wealth Planning
Falcon Wealth Planning is a fiduciary, fee-only wealth advisory firm on a mission to redefine how Americans experience financial planning. We translate complex tax and investment strategies into clear, human stories that build trust, because wealth decisions are emotional before they’re logical.

SKILL REQUIREMENT
Salesforce Community Moderation Executive Assistance
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