Long-Term Virtual Assistant (Operations & Executive Support)

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: TYPE OF WORK

Full Time

: SALARY

DOE

: HOURS PER WEEK

40

: DATE UPDATED

Mar 17, 2026

JOB OVERVIEW

We are looking for a reliable and highly organised Virtual Assistant to join our team and support both operations and the Director directly.
This is a long-term role for someone who enjoys organisation, structure, and helping a business run smoothly behind the scenes.
You will help keep projects organised, maintain internal systems, and assist the Director with general administrative tasks.
If you enjoy order, structure, and supporting a fast-moving business, this role could be a great fit.

Your Responsibilities

Operations & Administrative Support
You will assist with organising and maintaining internal systems, including:
• Organising digital project folders and files
• Uploading and categorising incoming documents
• Maintaining internal tracking sheets and project records
• Helping prepare information for internal team use
• Keeping documentation structured and easy to access
• Supporting the team with general administrative tasks

Executive Assistant Support
You will also assist the Director with day-to-day administration, including:
• Scheduling meetings and managing calendar requests
• Organising meeting details and information
• Taking notes during meetings when required
• Helping manage emails and follow-up actions
• Supporting general tasks that help streamline the Director’s workload

Requirements
We are looking for someone who is:
• Highly organised and detail-oriented
• Comfortable working with documents and spreadsheets
• Able to follow processes and keep information structured
• Reliable and proactive
• Comfortable communicating in written English

Tools you may work with include:
• Google Drive
• Google Sheets / Excel
• Document and file management systems
• Email and calendar tools

Training will be provided where needed.

What We Value
We value people who:
• Take pride in being organised and reliable
• Communicate clearly
• Take initiative when small problems appear
• Want to grow in a long-term role

Working With Us
• Stable long-term opportunity
• Clear processes and structured tasks
• Supportive and respectful working environment
• Opportunity to grow in responsibility over time

To Apply
Please include:
1. A short introduction about yourself
2. Your previous VA or administrative experience
3. The tools you are most comfortable using
4. Your internet speed test result
5. The word ORGANIZED in the first line of your application so we know you read the full post.

SKILL REQUIREMENT

Administrative Management Data Analytics Executive Assistance

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Long-Term Virtual Assistant (Operations & Executive Support)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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