Executive assistant / VA / bookkeeping with QuickBooks / basic marketing support

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TYPE OF WORK

Full Time

SALARY

$1000-1500

HOURS PER WEEK

35

DATE UPDATED

Oct 16, 2024

JOB OVERVIEW

We are looking for a high level executive assistant / virtual assistant to help several construction related companies for the following activities:

1. Data entry for various prospecting databases, Customer relationship management (CRM) databases, scraping business listings and business from several online business listing services.
2. Helping in basic bookkeeping / job costing tasks to help alleviate admin tasks for our front office with QuickBooks online and other web based expense / accounting tools
3. Providing daily, weekly and monthly reports to help manage the business
4. Admin tasks to help set up jobs on calendar and project management tools so our teams in the field have the right information at their finger tips
5. POSSIBLE: being able to answer inbound phone calls, log calls into ZOHO CRM system, relay details to one of our estimators / project managers for a sales call / appointment with the customer
6. Filling out customer applications and forms
7. Job could also lead into social media management, basic marketing, email marketing to help drive leads and sales for our estimators, researching the industry in our market area to find new leads, cold calling, cold emailing, making social media posts to improve social media presence and drive leads

Attention to detail is the main trait we are looking for along with a hard working attitude to “take charge” and have a bias to “action.”

Someone who is diligent, and can also take initiative to think on their own. If there is an area that you need to learn about a specific task or technology or tool we are using, we will provide the training for you remotely.

When you reply please put in the subject line "Labrador" if you are more inclined for the VA part of the job. We may also add a separate job for social media and writing skills so please reply in the subject line of your email, "Transformers" if you are more inclined or skilled on the social media and marketing aspect. Either way, we will train you for what areas we are looking to execute our business plan on. We want desire, the willingness to help our business grow and if we are growing "our" business, YOU WILL SHARE IN ITS SUCCESS!!

The construction businesses we are involved in are as follows:

Crane / Lifting Services - Our main company is called Sky Point Crane, that provides crane, boom truck and lifting services to the general construction industry, natural gas and oil industry in Pennsylvania, Ohio, West Virginia and Maryland. ----------

We have a sister division, called ClimaShield Industries, that provides commercial roofing, spray foam insulation, decorative swimming pool and aquatic coatings, epoxy floor and decorative floor coatings, waterproofing and other coatings and spray applied products

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