Executive Virtual Assistant to the CEO (Medical Aesthetics & Wellness)

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TYPE OF WORK

Full Time

SALARY

$900-$1200

HOURS PER WEEK

40

DATE UPDATED

Jul 28, 2025

JOB OVERVIEW

Employment Type: Full-time, Remote (Philippines)
Schedule: 40 hours/week with at least 6 hours overlap between 9:00 AM–5:00 PM Eastern Time (America/Detroit), Monday–Friday.
Occasional weekend/after-hours support as needed. Compensation: USD $900–$1,200/month depending on experience + 13th month + paid PH holidays + performance bonuses.
Tools You’ll Use: Google Workspace, Slack, ---------- , Zoom, ManyChat, Kajabi, Canva, Zapier, Boulevard EMR

Role Snapshot

Be the CEO’s force multiplier. You’ll protect the calendar, push projects forward, coordinate stakeholders, clean the signal from the noise, and document the system so the next time is faster and better.

Key Responsibilities

Executive Support & Prioritization – Manage complex calendars, prioritize time, prepare daily briefings, and ensure the CEO is “meeting-ready", knowing travel preferences and arranging

Project Coordination – Drive task follow-through in ---------- (EOS software); chase owners; update dashboards; summarize blockers/decisions.

Documentation & SOPs – Convert actions into clear SOPs, checklists, and templates; maintain version control in Trainual/Notion.

Inbox & Communication Hub – Draft, route, and tidy email/Slack; create concise summaries with proposed next actions.

Meeting Ops – Schedule, confirm, create agendas, run Zoom, record, time-keep, capture decisions, and distribute minutes with due dates.

Lead & Marketing Support – Post prebuilt content, coordinate podcast assets, update Kajabi, log leads, and trigger automations in ManyChat/Zapier.

Vendor/Partner Coordination – Track contracts, renewals, invoices, and follow up proactively.

Success Metrics (First 90 Days)

95% of CEO priorities completed on or before deadline.

Inbox triaged daily; 99%; no missed or double-booked meetings.

Minimum Qualifications

3+ years as an EA/Operations VA supporting a founder/CEO in a fast-paced company.

Excellent written English; crisp, proactive communication.

Advanced Google Sheets (lookups/pivots), Asana/ClickUp, and process documentation.

Proven ability to manage sensitive information with strict confidentiality.

Stable power/internet; backup plan; able to join video calls.

Nice-to-Haves

Healthcare, medspa, or functional medicine experience.

Familiar with Kajabi, ManyChat, and podcast workflows.

Basic design skills in Canva; light copywriting skills.

How to Apply


Email
---------- with subject line:EA – Your Name – Fully Committed

Include:

Cover Letter (max 300 words): Why this role and why now?

Resume (PDF).

A 3–5 minute Loom video walking us through a dashboard or system you built to manage a CEO’s priorities.

Writing Task: Draft a 150-word email to reschedule a high-value partner meeting for the CEO, offering 3 alternative time slots and a short agenda.

Process Task: Share a 1-page SOP you wrote for meeting notes ? tasks ? accountability..

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