Full Time
$900-$1200
40
Jul 28, 2025
Employment Type: Full-time, Remote (Philippines)
Schedule: 40 hours/week with at least 6 hours overlap between 9:00 AM–5:00 PM Eastern Time (America/Detroit), Monday–Friday.
Occasional weekend/after-hours support as needed. Compensation: USD $900–$1,200/month depending on experience + 13th month + paid PH holidays + performance bonuses.
Tools You’ll Use: Google Workspace, Slack,
Role Snapshot
Be the CEO’s force multiplier. You’ll protect the calendar, push projects forward, coordinate stakeholders, clean the signal from the noise, and document the system so the next time is faster and better.
Key Responsibilities
Executive Support & Prioritization – Manage complex calendars, prioritize time, prepare daily briefings, and ensure the CEO is “meeting-ready", knowing travel preferences and arranging
Project Coordination – Drive task follow-through in
Documentation & SOPs – Convert actions into clear SOPs, checklists, and templates; maintain version control in Trainual/Notion.
Inbox & Communication Hub – Draft, route, and tidy
Meeting Ops – Schedule, confirm, create agendas, run Zoom, record, time-keep, capture decisions, and distribute minutes with due dates.
Lead & Marketing Support – Post prebuilt content, coordinate podcast assets, update Kajabi, log leads, and trigger automations in ManyChat/Zapier.
Vendor/Partner Coordination – Track contracts, renewals, invoices, and follow up proactively.
Success Metrics (First 90 Days)
95% of CEO priorities completed on or before deadline.
Inbox triaged daily; 99%; no missed or double-booked meetings.
Minimum Qualifications
3+ years as an EA/Operations VA supporting a founder/CEO in a fast-paced company.
Excellent written English; crisp, proactive communication.
Advanced Google Sheets (lookups/pivots), Asana/ClickUp, and process documentation.
Proven ability to manage sensitive information with strict confidentiality.
Stable power/internet; backup plan; able to join video calls.
Nice-to-Haves
Healthcare, medspa, or functional medicine experience.
Familiar with Kajabi, ManyChat, and podcast workflows.
Basic design skills in Canva; light copywriting skills.
How to Apply
Email
Include:
Cover Letter (max 300 words): Why this role and why now?
Resume (PDF).
A 3–5 minute Loom video walking us through a dashboard or system you built to manage a CEO’s priorities.
Writing Task: Draft a 150-word
Process Task: Share a 1-page SOP you wrote for meeting notes ? tasks ? accountability..