Executive Virtual Assistant | Multi-Company Business Development Support

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: TYPE OF WORK

Full Time

: SALARY

600 USD - 900USD

: HOURS PER WEEK

TBD

: DATE UPDATED

Feb 26, 2026

JOB OVERVIEW

About the Role
I run a portfolio of four companies across branding, defence advisory, healthcare infrastructure, and software/AI. I need a sharp, self-directed VA to own the operational layer of business development across all four. This is not a data entry role. You will be the engine behind LinkedIn outreach, CRM pipeline management, meeting coordination, email drafting, cold outreach campaigns, and research. You will work directly with me and my PA.
I use AI tools (Claude) extensively and expect you to as well. If you've never used AI tools in your workflow, this isn't the right fit. If you've used them and found they make you faster and better, keep reading.

What You Will Do Every Day
- Build targeted prospect lists using Claude AI and research tools, then execute LinkedIn outreach under my account (with strict safety protocols).
- Manage our Airtable CRM: create origination entries, move contacts through the pipeline, coordinate with my PA on meeting scheduling, and create deals when opportunities arise.
- Draft emails and follow-ups in my voice and tone. You'll be trained on my writing style and expected to match it closely.
- Run structured cold outreach campaigns end-to-end: list building, template drafting, sending, tracking, and follow-up sequences.
- Deliver daily output logs with specific activity numbers. No tracking software. Your outputs speak for themselves.

What I Need From You
- Proven VA experience supporting a founder, CEO, or senior executive. Not a team. Not a department. A person who moves fast and expects you to keep up.
- Airtable proficiency (or the ability to learn it in days, not weeks). If you've built automations in Airtable before, say so. If you haven't but you've done similar work in ---------- , HubSpot, or another CRM, that counts.
- LinkedIn outreach experience. You understand connection limits, the importance of VPN/dedicated IP, and how to write messages that don't sound like spam.
- Strong written English. Not perfect grammar for the sake of it. I need you to write emails that sound like a real person, not a template. Warm, direct, professional.
- AI tool literacy. You use ChatGPT, Claude, or similar tools proactively in your work. Bonus if you've used Claude's Co-Worker/Projects features.
- Judgment. You know the difference between something you can handle yourself, something you should flag, and something that needs to be escalated immediately.

What I Need From You
- Proven VA experience supporting a founder, CEO, or senior executive. Not a team. Not a department. A person who moves fast and expects you to keep up.
- Airtable proficiency (or the ability to learn it in days, not weeks). If you've built automations in Airtable before, say so. If you haven't but you've done similar work in ---------- , HubSpot, or another CRM, that counts.
- LinkedIn outreach experience. You understand connection limits, the importance of VPN/dedicated IP, and how to write messages that don't sound like spam.
- Strong written English. Not perfect grammar for the sake of it. I need you to write emails that sound like a real person, not a template. Warm, direct, professional.
- AI tool literacy. You use ChatGPT, Claude, or similar tools proactively in your work. Bonus if you've used Claude's Co-Worker/Projects features.
- Judgment. You know the difference between something you can handle yourself, something you should flag, and something that needs to be escalated immediately.

How to Apply
- Do not send a generic cover letter. Instead, reply with the following:
- Your name and a one-paragraph summary of the most relevant VA role you've held. Specifically tell me: who you supported (founder/CEO/team), what tools you used daily, and one example of a task you owned end-to-end without needing to be managed.
- Rate your Airtable proficiency from 1 to 10 and explain your rating in one sentence.
- Rate your LinkedIn outreach experience from 1 to 10 and explain your rating in one sentence.
- Have you used Claude AI (by Anthropic) before? If yes, describe one task you used it for. If no, that's fine, but say so.
Include the phrase "I read the full posting" at the very start of your application, before anything else. Applications without this will not be reviewed.

SKILL REQUIREMENT

LinkedIn Marketing AI Tools Executive Assistance

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Executive Virtual Assistant | Multi-Company Business Development Support

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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