Executive Virtual Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Part Time

: SALARY

$8/hr

: HOURS PER WEEK

20

: DATE UPDATED

Jul 23, 2026

JOB OVERVIEW

How TO APPLY
Please submit the following:
- Attach a copy of your most recent and updated CV.
- Include a link to a 2–3 minute Loom video introducing yourself and explaining why you would be a strong fit for the role.
- Share an example of a time you took ownership of a task or problem without being given detailed instructions.
- Confirm your current availability and preferred working hours in Melbourne time.
- List the tools you have used for email, calendar, task and document management.

We’re looking for a sharp, highly organised Executive Virtual Assistant to support the founder of a fast-moving property investment and renovation business based in regional Australia.

This is not an entry-level role. We need someone dependable, resourceful and comfortable taking ownership without requiring constant follow-up. Your role will be to keep the founder’s inbox, calendar and administrative responsibilities under control so he can focus on property acquisitions, projects and investor relationships.

The position will begin part-time, with the potential to develop into a full-time role for the right person.

What you’ll be doing
- Managing and organising the founder’s email inbox and calendar
- Monitoring a separate company inbox and responding to routine enquiries
- Handling and organising correspondence from lawyers and other external parties
- Preparing routine documents for signing using established processes
- Actioning emails and requests forwarded by the founder
- Recording incoming bills in the company’s payment spreadsheet
- Following up on outstanding documents, requests and action items
- Keeping files, records and administrative information organised
- Managing recurring tasks and deadlines
- Handling general administrative and ad hoc requests
- Identifying issues early and following through until they are resolved
- Helping improve systems and processes as the role develops

Who we’re looking for
You may be a strong fit if you:
- Have previous experience supporting a founder, executive or business owner
- Communicate clearly and professionally in written and spoken English
- Are highly organised and naturally attentive to detail
- Can make sensible decisions without needing step-by-step instructions
- Take ownership and follow tasks through to completion
- Are comfortable handling confidential business information
- Can prioritise effectively in a fast-moving environment
- Are proactive and willing to ask thoughtful questions when clarification is genuinely needed
- Are comfortable using Google Workspace, spreadsheets and online task-management tools
- Have reliable internet, a suitable workspace and consistent availability

Experience working with an Australian investment property company, legal correspondence, ClickUp or executive inbox management would be highly regarded, but attitude, judgement and reliability matter most.

What success looks like
- Important emails and deadlines are never overlooked
- The founder knows what requires his attention and what has already been handled
- Routine administrative matters are completed independently
- Documents, bills and follow-ups remain organised and up to date
- Tasks do not need to be repeatedly chased
- You become a trusted person who brings structure and calm to a busy workload
- Hours and working arrangement
- Part-time to begin, with the potential to move into a full-time position
Monday to Friday
- Some availability during Melbourne business hours will be required
- Exact hours and schedule will be discussed with shortlisted applicants
- Long-term opportunity for someone who performs well and grows with the business

SKILL REQUIREMENT

Administrative Support Executive Assistance Virtual Assistant

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0008
Controller Execution Time ( Jobseekers / Job )	0.0123
Total Execution Time	0.0137

GET DATA

No GET data exists

MEMORY USAGE

1,501,640 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Virtual-Assistant-1694684

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0068 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0003	SELECT * FROM `employer_jobs` WHERE `job_id` = 1694684 LIMIT 1
0.0003	SELECT * FROM `employers` WHERE `employer_id` = 955072 LIMIT 1
0.0012	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1694684 AND `misc`.`id` IS NULL
0.0004	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-08-08',ej.date_added) duration_days, DATEDIFF('2026-08-08',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-08-08',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1694684'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1694684
0.0008	`UPDATE employer_jobs SET hit_counts = '*Jul-23-2026=2197Jul-24-2026=436Jul-25-2026=168Jul-26-2026=134Jul-27-2026=190Jul-28-2026=167Jul-29-2026=91Jul-30-2026=112Jul-31-2026=49Aug-01-2026=38Aug-02-2026=28Aug-03-2026=44Aug-04-2026=25*Aug-08-2026=1' WHERE job_id= '1694684'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '*Jul-2026=3543*Aug-2026=136' WHERE job_id= '1694684'`
0.0007	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1694684' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1694684
0.0012	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '955072' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1786186562
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Virtual-Assistant-1694684
csrf-token	dcc5308954f84ffb6a3f9c2eb0283c66

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.95
HTTP_DNT

Executive Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?