Infinite Modern Brands

Executive Virtual Assistant

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: TYPE OF WORK

Full Time

: SALARY

600-1000

: HOURS PER WEEK

40

: DATE UPDATED

Aug 19, 2026

JOB OVERVIEW

About the Company

Infinite Modern Brands is a fast-growing e-commerce company managing multiple premium brands, including Modern Shelving and TANDMSurf. We are committed to delivering high-quality products and seamless customer experiences worldwide.

We are looking for an Executive Virtual Assistant to provide high-level administrative, operational, and project support to our leadership team. This role is ideal for someone highly organized, proactive, and capable of managing multiple priorities in a fast-paced, fully remote environment.

Key Responsibilities

Provide executive-level support to the CEO and leadership team, including calendar management, meeting coordination, and communications.
Prepare reports, presentations, and documentation for internal and external stakeholders.
Coordinate and track projects, ensuring timelines, deliverables, and follow-ups are completed efficiently.
Support project management workflows using tools such as Slack, ClickUp, Notion, or similar platforms.
Utilize AI tools to improve productivity, assist with content drafting, automate tasks, and streamline workflows.
Handle confidential information with discretion and professionalism.
Manage travel arrangements, schedules, and expense reporting.
Act as a liaison between executives, internal teams, and external partners.
Conduct research, organize data, and contribute to process optimization initiatives.
Draft, edit, and manage correspondence while maintaining brand voice and professionalism.
Identify opportunities for automation and implement solutions using tools such as Zapier, Make, or AI assistants.
Anticipate executive needs and proactively resolve administrative or operational challenges.

Qualifications

Proven experience as an Executive Assistant, Virtual Assistant, or in a similar role supporting senior executives.
Strong project management and organizational skills, with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Proficiency in productivity and project management tools (e.g., Slack, Google Workspace, Notion, Asana, ClickUp).
Experience using AI tools (e.g., ChatGPT or similar) to enhance efficiency and workflow automation.
Tech-savvy with the ability to quickly learn and adapt to new systems and tools.
High level of discretion, professionalism, and sound judgment.
Ability to work independently in a fully remote, fast-paced environment.

Preferred Skills

Experience in e-commerce, marketing, or operations support.
Familiarity with automation tools such as Zapier, Make, or similar platforms.
Strong research, data analysis, and reporting skills.
Experience managing projects or supporting cross-functional teams.
Ability to integrate AI into daily workflows to improve efficiency and output quality.

Application Instructions

Subject line must include: EVA
Include the code stated in the job description as part of your subject line.

SKILL REQUIREMENT

Project Management Executive Assistance Virtual Assistant

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Infinite Modern Brands

Executive Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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