Executive Virtual Assistant

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: TYPE OF WORK

Full Time

: SALARY

6.00/hr-8.00/hr

: HOURS PER WEEK

40

: DATE UPDATED

Apr 11, 2026

JOB OVERVIEW

Required: Advanced English communication skills (written and verbal)
About the Role
We're seeking a highly organized, proactive Executive Virtual Assistant to support daily operations across multiple mission-driven projects, government contract oversight, marketing outreach for foster parent recruitment, HR streamline for new candidates.
The ideal candidate is detail-oriented, AI tech-savvy, able to anticipate needs, and thrives in a fast-paced environment while managing multiple priorities efficiently.
Primary Responsibilities
• Manage executive calendar: schedule meetings, appointments,
• Monitor and organize email inbox; draft and send professional responses
• Attend virtual meetings and provide summarized notes with action items
• Research potential sponsors, partners, and business development opportunities
• Track project progress and follow up with teams to ensure deadlines are met
• Create professional documents, proposals, and presentations using Microsoft Office
• Leverage AI tools (ChatGPT, Microsoft Copilot, Claude) to improve efficiency
• Proactively remind executive of deadlines, meetings, and key deliverables
• Handle confidential information with complete discretion
Required Qualifications
• Minimum 4 years of experience as an Executive Assistant, Virtual Assistant, or Operations Coordinator
• Excellent written and spoken English with professional communication skills
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Comfortable using AI productivity tools to streamline work
• Exceptional organizational skills and attention to detail
• Proven ability to manage competing priorities and meet tight deadlines
• Professional demeanor when representing the executive in communications
• Reliable internet connection and dedicated workspace
Required Qualifications
• Experience with project management tools (Asana, ClickUp)
• Background in digital marketing or content coordination
• Familiarity with CRM systems and document management platforms
• Experience supporting C-level executives or business owners
What We Offer
• Competitive hourly rate of $6–$8 based on experience
• Performance bonuses for efficiency, reliability, and AI proficiency
• Long-term growth opportunities across multiple business ventures
• Mission-driven, supportive work culture
• Consistent full-time hours with stable income
Application Instructions (PLEASE READ CAREFULLY)
To demonstrate your attention to detail, you MUST include the phrase "Executive OS" as the first line of your cover letter.
Additionally, submit a 1–2 minute video introduction (maximum 120 seconds) answering:
1. What tools and systems do you use to stay organized?
2. How have you used AI or automation to improve your work efficiency?
3. Describe a problem you solved for a previous employer?
Applications that do not follow these instructions will be automatically disqualified.

SKILL REQUIREMENT

Administrative Management Operation Management Executive Assistance

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Executive Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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