Executive Operations Manager/Integrator

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TYPE OF WORK

Full Time

SALARY

80,000-120,000

HOURS PER WEEK

40

DATE UPDATED

Sep 5, 2026

JOB OVERVIEW

Executive Operations Manager / Integrator

Full-Time | Remote | Philippines | Supporting Multiple U.S.-Based Businesses

THIS IS NOT A TRADITIONAL VIRTUAL ASSISTANT POSITION.

We are looking for an unusually capable Executive Operations Manager / Integrator to work directly with the owner of multiple growing U.S.-based businesses.

We need someone who can take an entrepreneur’s ideas, projects and vision and turn them into completed results—without requiring detailed step-by-step instructions or constant owner follow-up.

WHO YOU WILL WORK WITH

You will work directly with a fast-moving American entrepreneur who is highly driven, direct, decisive and constantly generating ideas and opportunities.

You must be able to carry a confident, professional conversation with a strong American personality without becoming intimidated, defensive or passive.

We specifically expect you to respectfully challenge the owner when necessary.

If:

* A deadline is unrealistic
* The team does not have sufficient capacity
* A project is being approached incorrectly
* Something cannot be accomplished as requested
* Another solution would produce a better result

We expect you to say so.

We don’t want:

“That can’t be done.”

We want:

“That timeline won’t work because of X and Y. Here are the options I recommend instead.”

Your job is not to agree with the owner. Your job is to help the owner and businesses win.

WHAT YOU WILL OWN

You will:

* Translate owner vision and objectives into executable projects.
* Determine next actions without waiting for detailed instructions.
* Break projects into milestones, tasks, owners, deadlines and dependencies.
* Assign and delegate work across the team.
* Prioritize competing projects based on urgency, revenue impact, customer impact and available capacity.
* Monitor workloads and identify when priorities or deadlines must change.
* Follow up with team members so the owner doesn’t have to.
* Identify and remove roadblocks before they become emergencies.
* Resolve routine problems independently.
* Escalate only decisions that genuinely require the owner.
* Hold team members accountable for commitments, quality and deadlines.
* Coordinate larger projects with leadership.
* Run project and accountability meetings.
* Maintain accurate project-management systems, dashboards and SOPs.
* Provide concise executive updates: completed, in progress, blocked, decisions needed and next actions.
* Keep projects moving until they are actually completed.

WHAT SUCCESS LOOKS LIKE

The owner should rarely need to ask:

“Whatever happened with _____?”

You already know.

You followed up. You removed the roadblock. You reassigned it if necessary. Ideally, it’s already done.

When the owner says:

“Here’s what I’m trying to accomplish…”

Your instinct should be:

“Understood. I’ll determine what needs to happen and bring back the execution plan and any decisions I need from you.”

NON-NEGOTIABLE QUALITIES

High agency: You act without waiting to be told every step.

Exceptional follow-through: Open loops bother you.

Strong judgment: You understand what you can decide independently and what genuinely requires owner approval.

Prioritization: You distinguish revenue-producing and urgent work from work that can wait.

Confidence and executive presence: You can respectfully challenge a strong personality.

Resourcefulness: When Plan A fails, you find Plan B.

Accountability: You own mistakes and solve them rather than explaining them away.

Leadership: You can direct professionals, coach them and hold them accountable.

Organization: You can manage numerous simultaneous projects without losing control.

Excellent spoken and written English: You can comfortably carry substantive conversations with American executives.

Business thinking: You think about outcomes, revenue, customers, deadlines, capacity and ROI—not merely completing assigned tasks.

EXPERIENCE & SKILLS

Strong candidates may have experience as an:

* Operations Manager
* Executive Operations Manager
* Chief of Staff
* Senior Project Manager
* BPO Operations Manager
* Account/Client Operations Manager
* Integrator
* Similar leadership position

Preferred experience:

* 5+ years professional experience.
* 2+ years managing people and/or complex projects.
* Experience directly managing multiple employees.
* Experience working directly with U.S. executives, entrepreneurs or clients strongly preferred.
* Experience managing remote teams.
* Experience managing multiple simultaneous projects.
* ClickUp or comparable project-management software.
* Google Workspace and spreadsheets.
* Slack and Zoom.
* Strong working knowledge of AI tools.
* GoHighLevel familiarity is a plus.

A COLLEGE DEGREE IS LESS IMPORTANT TO US THAN DEMONSTRATED ABILITY AND RESULTS

THIS POSITION IS PROBABLY NOT FOR YOU IF…

You need detailed instructions before beginning.

You are uncomfortable professionally disagreeing with your boss.

You avoid difficult conversations.

You regularly wait for someone to follow up with you.

You believe identifying a problem completes your responsibility.

You become overwhelmed when priorities change.

You prefer being given individual tasks rather than being accountable for outcomes.

You are primarily looking for a traditional VA/admin position.

COMPENSATION

Competitive compensation based on experience and demonstrated ability.

This is intended to be a long-term, full-time position with opportunities for increased responsibility and compensation based on performance.

Applicants must include their expected hourly rate in USD.

HOW TO APPLY

Send the following to:

----------

Subject: Executive Operations Manager – [First & Last Name]

Include:

1. Résumé/CV.
2. Expected hourly rate in USD.
3. A 2–3 minute Loom video introducing yourself. Do not simply repeat your résumé.
4. Largest team you have directly managed and the roles you managed.
5. One example where an owner gave you an objective without telling you exactly how to accomplish it. What did you do?
6. One example where you disagreed with your boss about a deadline, strategy or decision. What did you say, and what happened?
7. One example of a project that was falling behind and how you got it back on track.

In your Loom video, explain why you can successfully manage a fast-moving American entrepreneur, communicate candidly when necessary, and turn ideas into execution.

SKILL REQUIREMENT
Project Management Operation Management Executive Assistance
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