Executive Operations Coordinator

PARAKEET COMMUNITIES, LLC

Executive Operations Coordinator
Status: Full-Time 40 Hour per Week
Classification: Exempt
Wage: $1000/ month
Reports To: Director of Operations
Location: Remote
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WHO WE ARE

Parakeet Communities is a rapidly expanding real estate investment company specializing in Manufactured Housing Communities and RV Resorts across the United States. We acquire, improve, and operate communities that provide attainable housing solutions while delivering exceptional experiences for residents and investors alike. Our mission is to cultivate communities that people are proud to call home.
At Parakeet, we believe our people are our greatest asset. We are committed to creating a safe, sustainable, and positive work environment where collaboration, accountability, and innovation thrive. We build strength internally and treat one another with respect because morale is the foundation of success.

If you have a “Yes” attitude, thrive in a fast-paced, forward-thinking environment, and want a sense of purpose beyond your next paycheck, we encourage you to apply and “join the Flock!”


SUMMARY OF ROLE

The Executive Operations Coordinator provides high-level administrative, operational, and regulatory support to the Director of Operations, Regional Managers, and community teams. This role serves as a key operational hub—driving reporting, compliance, project tracking, communications, and cross-functional initiatives across the portfolio to ensure departmental priorities are executed efficiently, accurately, and with a high level of professionalism.



QUALIFICATION & EXPERIENCE

• 3+ years of experience in sales, marketing, business development, property management, or a related field.
• Proven track record of increasing sales performance and lead conversion.
• Strong training, coaching, and presentation skills.
• Experience developing sales processes and performance metrics.
• Excellent communication and relationship-building abilities.
• Strong organizational and project management skills.
• Proficiency in Microsoft Office Suite and CRM platforms.
• Ability to analyze data and provide actionable recommendations.
• Self-motivated with the ability to work independently across multiple locations.
• Valid Driver’s License and ability to travel regularly throughout assigned regions.
• Manufactured housing, real estate, leasing, or property management experience preferred.



ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Executive & Administrative Support

• Manage the Director's calendar, meetings, travel, correspondence, and operational priorities.
• Coordinate weekly, monthly, and quarterly operations meetings; prepare agendas, record minutes, track action items, and ensure follow-up completion.
• Perform administrative functions including data entry, ClickUp management, document control, SharePoint administration, and records management.
• Maintain accurate records for titles, bills of sale, evictions, permits, citations, inspections, compliance documentation, and operational files.
• Generate resident communications, notices, reports, and business correspondence.
• Process invoices, vendor payments, permit fees, citation payments, invoice approvals, and payment tracking.
• Review, calculate, and submit field staff quarterly commissions.

Reporting & Analytics
• Collect, consolidate, analyze, and distribute daily, weekly, and monthly operational reports from all communities.
• Prepare occupancy, delinquency, collections, revenue, renewal, vacancy, move-in, move-out, application, and TBD-status reports.
• Monitor rent collection performance, delinquency trends, and collections activity across the portfolio.
• Develop reports and operational summaries for ownership, executive leadership, and the Director of Operations.

Operations & Project Coordination

• Track operational initiatives, maintenance projects, capital improvements, inspections, corrective actions, and project milestones.
• Coordinate utility audits and maintain emergency preparedness documentation.
• Support acquisitions and community transitions, including onboarding activities, welcome packets, meet-and-greet coordination, and adherence to transition protocols.
• Maintain project management records and ensure timely completion of assigned operational tasks.

Compliance & Regulatory Support

• Ensure compliance with local, state, and federal regulations governing
• manufactured housing and RV communities.
• Prepare, maintain, and submit required documentation for regulatory agencies and internal compliance audits.
• Manage vendor Notices of Commencement, permits, insurance inspections, compliance recommendations, and related documentation.
• Administer eviction processes, including intake review, account management, documentation tracking, and coordination with the Director of Operations.
• Monitor adherence to company policies, procedures, safety requirements, and compliance standards.

Cross-Functional & Field Support

• Serve as liaison between the Director of Operations, Regional Managers, District Managers, Community Managers, vendors, and field teams.
• Follow up with regional leadership on operational deliverables, compliance items, inspections, and project completion.
• Coordinate insurance inspections, community visits, and compliance updates.
• Attend Regional Management meetings, transcribe notes, and facilitate communication across teams.
• Collaborate on cross-functional initiatives that improve operational efficiency, consistency, and organizational performance.
• Support training, communication, and process implementation efforts across the portfolio.



WE OFFER:

• Competitive Wage/ Salary and Annual Bonuses
• PTO/ Floating Holidays
• Professional Growth and Development
• Uncapped Growth potential




EQUAL OPPORTUNITY EMPLOYER

Parakeet is an equal employment opportunity employer. Employment and advancement opportunities are available to all individuals on an at-will basis, regardless of race, color, national origin, religion, ancestry, citizenship status, military or veteran status, sex, sexual orientation, gender identity or expression, age, marital status, family responsibilities, pregnancy, disability, genetic information, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law.