Executive Business Partner & Project Manager

Company Overview

The Compliance Services Organization didn't exist. We built it.

MedPro Disposal is the nation's largest privately-held medical waste company, serving 35,000+ healthcare providers across 48 states for the past 15 years. On that foundation, we launched MP1 Solutions to pioneer the Compliance Services Organization (CSO) — a new category of operating partner built to replace the fragmented vendor model that has defined healthcare compliance for decades. MP1 Solutions extends MedPro Disposal's operational infrastructure, vendor network, and customer trust into a category we're actively building — and leading — with a technology-forward approach that's making this model smarter, faster, and more scalable as we grow.

What we do: We operate as the single compliance partner for non-acute healthcare facilities — consolidating every obligation into one coordinated program, assigning one dedicated account manager as the point of accountability, and actively managing the underlying vendor ecosystem through continuous evaluation, negotiation, and optimization on the practice's behalf.

Why it matters: Regulated facilities across the country are managing compliance the same fragmented way they always have. We're changing that, backed by 15 years of MedPro Disposal's operational credibility — and we're looking for people who want to help build what comes next.

Our technology: We're actively building the AI infrastructure that sits behind this model — automating compliance tracking, surfacing risks before they become problems, and creating a system that gets smarter with every client we add. If you want to build at the intersection of compliance and technology, you're in the right place.

Our impact: Our clients never have to worry about something falling through the cracks — obligations are coordinated, tracked, and documented in one place. We audit costs, eliminate overcharges, and deliver proof of compliance that always keeps practices inspection ready. Every client has one dedicated account manager who owns their program end to end. And unlike a traditional vendor relationship, our model is designed to get better over time — continuously re-evaluated, optimized, and improved with every client we serve.

Position Overview:
This role exists to keep the execution engine of the organization running. The Executive Business Partner & Project Manager sits inside the President and CEO's meeting cadence, owns follow-through on every action item across the business, and provides the calendar and scheduling backbone that keeps both executives' time in sync. Success looks like nothing falling through the cracks: every decision reaches a documented conclusion, every open loop is tracked to closure, and every meeting opens with a clear readout of what's done, what's pending, and what's overdue.

Key Responsibilities:

• Schedule and host the recurring business and functional leadership meeting cadence for the President and CEO, serving as an embedded partner in day-to-day operations

•Review meeting transcripts and recordings for accuracy and clarity on follow-up items and open action items

•Assign every action item to a named, accountable owner immediately following each meeting, and proactively follow up with owners between meetings to confirm status before it's due

•Drive follow-up and decisions to specific, documented conclusions rather than leaving items open-ended

•Codify outcomes into a clear record of what was d ---------- versus what was noted, and carry that record forward into the next recurring meeting for continuity

•Open each meeting with a status readout covering closed items, open loops, and anything past due

•Provide calendar and scheduling support for the President and CEO to prevent conflicts and eliminate overlap

•Coordinate cross-functionally between executive leadership and the development/operations teams, and support the transition of legacy operating practices into AI-supported workflows

•Partner with product managers and cross-functional leaders across the business to align priorities and drive follow-through, extending beyond the immediate development team.

•Balance strategic and tactical execution — operate at the level of executive intent while also driving the granular, day-to-day follow-through needed to close items out.

•Exercise discretion and sound judgment when handling confidential or sensitive business information encountered through leadership meetings and communications.

•Represent executive leadership's priorities and intent when following up with stakeholders, ensuring alignment without requiring constant direct input.

•Additional tasks assigned

Required Qualifications:
• Years of experience: 7+ years in a senior operating, project management, chief of staff, or executive business-partner role

• Industry background: Experience directly supporting C-suite or founder-level executives in a fast-moving business environment; healthcare/compliance exposure a plus, not required

• Technical skills: Microsoft Office/Google Workspace, calendar management tools, project/task tracking software, and comfort working with AI-based meeting and transcription tools

• Education: Bachelor's degree preferred; equivalent experience accepted

• Demonstrated ability to balance strategic thinking with tactical, detail-level execution

• Strong executive presence and communication skills, with experience interacting directly with senior leadership

• High discretion and sound judgment handling confidential information

• Comfortable operating with autonomy and ambiguity, driving outcomes without close supervision

• Highly diligent and precise in documentation and follow-through, with clear written and verbal communication of decisions and outcomes

• Anticipatory mindset — proactively thinks ahead of what leadership needs and drives items forward rather than waiting to be directed

Nice-To-Have:
• Prior experience in a Chief of Staff role at a growing or founder-led company

• Familiarity with AI-driven operating tools and workflow automation

Compensation & Benefits:
• Salary starts at: $18/hr (commensurate of experience)
• Permanent work-from-home
• 40 hours per week, aligned with U.S. business hours (CST, graveyard shift).
• Fixed weekends off (Saturday & Sunday)
• Work Anniversary Bonus
• No work with pay on US Holidays
• Paid Leaves after 6 months of employment

Basic Technical Requirements:
• Your own laptop/desktop PC with the following minimum specs: i5 5th gen and above/AMD equivalent; 8GB RAM; Mozilla or Chrome installed; Windows 10 upwards.
• A consistent and stable internet connection of at least 20Mbps
• With back-up computer, internet connection and power supply
• Noise-canceling headset/headphones
• A quiet and dedicated workspace at home

Application Process
1. To submit your application, please email the following to ----------
2. Your most updated resume
3. Use the following subject line:
[Your Full Name] – Executive Business Partner & Project Manager – Remote

Equal Employment Opportunity Statement
MedPro Disposal and MP1 Solutions are equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law.