Executive Assistant with Strong Attention to Detail & Organization Skills

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

500

: HOURS PER WEEK

30

: DATE UPDATED

Sep 24, 2026

JOB OVERVIEW

Spark Intel Group, Inc. is a data analytics and AI consulting firm that builds executive dashboards, data systems, and AI solutions for growing companies. We move fast, our clients expect precision, and our team runs lean, so everyone here has real ownership.

We're hiring a Technical Executive Assistant to be the operational backbone for our CEO and team. This is not a "wait for instructions" role. You'll own organization, process improvement initiatives, calendars, inboxes, CRM, proposals, and follow-ups from start to finish, and you'll be expected to spot problems and fix them before anyone asks. If you need step-by-step direction or frequent check-ins to stay on track, this role won't be a fit.

What You'll Own

- Files and records: Keep drives, databases, and records organized so anyone can find anything in seconds.
- Calendar and scheduling: Manage the CEO's calendar, client meetings, and travel with zero double-bookings or missed details.
- Inbox and follow-ups: Triage email, draft responses, and track every open loop until it's closed.
- HubSpot CRM: Keep contacts, deals, and pipeline stages clean, current, and accurate.
- Upwork: Manage messages, and write and submit proposals on the company's behalf, tailored to each job post (no copy-paste templates).
- ClickUp: Create, update, and follow up on tasks so projects stay on schedule.
- Research and coordination: Support client projects with research, document prep, and team coordination.

Who You Are

- Fast and accurate. You move quickly without creating rework. Typos, wrong dates, and missing attachments bother you.
- Truly autonomous. Give you an outcome and you'll figure out the steps, ask smart questions only when needed, and deliver.
- A strong collaborator. You keep the team updated without being asked and hand work off cleanly.
- Highly responsive. During your working hours, you reply on Slack or email within [30-60 minutes], and you give a heads-up if you'll be unavailable.
- An excellent written communicator. Your messages are clear, concise, and professional. We'll judge this directly from your application.
- Tech-savvy. You pick up new tools quickly and don't need hand-holding to learn them.
- Someone who follows instructions exactly. Begin your application with the words "Spark Ready" so we know you read this far.

Requirements
- 3+ years as an Executive Assistant, Administrative Assistant, or similar role, ideally supporting a founder or executive.
- Availability for at least 4-6 hours per day overlapping Central Time (CT), on a consistent schedule.
- Reliable internet, a quiet workspace, and a working webcam and mic.

Tech Stack (experience strongly preferred)
- Outlook
- HubSpot CRM
- ClickUp
- Slack
- Upwork (proposal writing experience is a big plus)
- Google Workspace and Microsoft Office

Shortlisted candidates complete a short, paid trial task that mirrors the real work. We hire based on performance, not just resumes.

SKILL REQUIREMENT

Operation Management Executive Assistance Virtual Assistant

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0010
Controller Execution Time ( Jobseekers / Job )	0.0271
Total Execution Time	0.0339

GET DATA

No GET data exists

MEMORY USAGE

1,503,120 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Assistant-with-Strong-Attention-to-Detail-Organization-Skills-1737669

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0185 seconds) (Hide)

0.0042	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0024	SELECT * FROM `employer_jobs` WHERE `job_id` = 1737669 LIMIT 1
0.0010	SELECT * FROM `employers` WHERE `employer_id` = 802384 LIMIT 1
0.0010	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1737669 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-10-03',ej.date_added) duration_days, DATEDIFF('2026-10-03',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-10-03',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1737669'
0.0013	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1737669
0.0008	`UPDATE employer_jobs SET hit_counts = '*Sep-24-2026=796Sep-25-2026=179Sep-26-2026=37Sep-30-2026=1Oct-01-2026=1*Oct-03-2026=4' WHERE job_id= '1737669'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '*Sep-2026=1013*Oct-2026=5' WHERE job_id= '1737669'`
0.0008	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1737669' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1737669
0.0036	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '802384' AND `date_added` >= '2022-06-08'
0.0004	`select * from teasers`
0.0018	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1791055334
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Assistant-with-Strong-Attention-to-Detail-Organization-Skills-1737669
csrf-token	ccd3701663a90d221704caca75c9eed7

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.43
HTTP_DNT

Executive Assistant with Strong Attention to Detail & Organization Skills

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?