Executive Assistant with >5 years experience

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: TYPE OF WORK

Full Time

: SALARY

$900-1100

: HOURS PER WEEK

40

: DATE UPDATED

Apr 4, 2026

JOB OVERVIEW

Role Overview
We are seeking a highly organized, tech-savvy, and detail-oriented Executive Assistant to support a global founder and investor. This is a dual-focus role: you will manage a complex professional calendar and investment-related administration while simultaneously acting as a luxury travel curator and lifestyle manager.

The ideal candidate thrives in a fast-paced, international environment and has a "zero-fail" mentality regarding scheduling and logistics.

Key Responsibilities
1. Bespoke Travel & Experience Design

End-to-End Planning: Research, plan, and book high-end international trips (adventure, luxury, and cultural immersion).

Bespoke Itineraries: Create detailed "high-quality" travel decks or Notion pages including restaurant reservations, local transport, and "off-the-beaten-path" experiences.

Logistics Management: Handle visa requirements, flight bookings (Emirates/Star Alliance), and hotel coordination (Marriott Bonvoy/Boutique).

2. Calendar & Workflow Management

Gatekeeping: Manage a complex, multi-timezone calendar, prioritizing high-value business meetings and investment calls.

Process Optimization: Maintain and build Notion databases to track investments, real estate portfolios, and project statuses.

In-Box Triage: Monitor communications to ensure urgent matters are surfaced and routine tasks are handled autonomously.

3. Project & Lifestyle Support

Data Management: Create and maintain Notion tables for lifestyle optimization (e.g., longevity protocols, workout schedules, or collection management).

Research: Conduct deep-dive research into new business ventures, "good-for-you" consumer products, or real estate opportunities.

Personal Admin: Coordinate with private chefs, household staff, or local service providers across multiple residences (UAE, Europe, US).

Requirements
Experience: 5+ years as an EA for professional individuals or founders.

Excel and/or Notion Advanced User: Ability to build relational databases, formulas, and aesthetically clean dashboards.

Travel Expertise: Deep knowledge of luxury travel landscapes and the ability to find "elevated" dining and hospitality experiences.

Communication: Fluent, high-level English (written and verbal). Ability to draft professional correspondence and interact with high-level stakeholders.

Mindset: Proactive, autonomous, and comfortable with ambiguity. You don't just find problems; you bring three solutions.

Technical Stack
Workspace: Google Workspace (Gmail, Calendar, Drive). Microsoft (Outlook).

Organization: Notion (Advanced level).

Communication: WhatsApp.

Compensation & Benefits
Competitive monthly retainer (experience-dependent). $900-$1100 for full-time. $500-$600 for part-time.

Flexible, 100% remote working environment.

Opportunity to work within a high-growth investment and entrepreneurial ecosystem.

How to Apply:
We want to ensure that all applicants have a fair and equal chance, so we’re using a TestGorilla assessment ( ---------- ). This minimizes unconscious bias in our hiring process. Successful candidates will be invited to a job interview.

Ready to join our team? Start by clicking the link below.
----------

SKILL REQUIREMENT

Administrative Management Executive Assistance Travel Management

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Executive Assistant with >5 years experience

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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