Executive Assistant to the COO

*KINDLY READ THE INSTRUCTIONS CAREFULLY BEFORE YOU APPLY. MAKE SURE YOU SEND THE COMPLETE REQUIREMENTS. CANDIDATES WHO WILL NOT FOLLOW INSTRUCTIONS WILL BE AUTOMATICALLY REJECTED WITHOUT NOTICE. DO NOT APPLY IF YOU HAVE OTHER JOBS.*

EJF is a well established & a rapidly growing real estate property management company in the District of Columbia, is looking for a responsible, dynamic, organized, detail oriented, and reliable Executive Assistant to work closely with the company's COO.

Job purpose:

The Executive Assistant to the COO provides high-level administrative support to the COO, ensuring efficient operation and communication within the executive office. This role involves managing calendar and other schedules, coordinating meetings, travel arrangements, handling correspondence, and performing a variety of tasks to facilitate the President's ability to lead the organization effectively. The Executive Assistant acts as a liaison between the COO and internal/external stakeholders, maintaining confidentiality and professionalism at all times. This remote position requires exceptional organizational skills, proactive problem-solving abilities, to be available when needed and the capacity to work independently while maintaining a high level of accuracy and attention to detail.

Duties and responsibilities:

· Calendar Management: Coordinate and manage the President's schedule, including arranging meetings, appointments, and travel plans.
· Communication: Serve as the primary point of contact between the President and internal/external stakeholders, handling correspondence, phone calls, and emails.
· Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
· Document Management: Prepare, review, and manage documents, reports, and presentations for the President.
· Project Support: Assist with special projects, research, and data analysis as needed, ensuring timely completion and accuracy.
· Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information.
· Task Prioritization: Prioritize and manage multiple tasks and projects simultaneously, ensuring deadlines are met.
· Administrative Support: Provide general administrative support, including filing, expense reporting, and office supply management.
· Problem-Solving: Proactively identify and address issues that may impact the President's ability to lead effectively.
· Relationship Management: Build and maintain positive relationships with key stakeholders, both internally and externally.
· Travel Management: Arrange and coordinate travel itineraries, accommodations, and transportation for the President, ensuring all travel plans are efficient and cost-effective.
· Travel Management: Arrange and coordinate travel itineraries, accommodations, and transportation for the President, ensuring all travel plans are efficient and cost-effective.
· Compliance: Review contracts, agreements, and other legally-binding documents. Assist also with the Community Association Institute (CAI) tasks, which the President is an active board member.

Qualifications:

· At least 3 years of experience as a remote Executive Assistant, preferably from a US-based real-estate or property management firm
· Proficiency in using office software (MS Office Suite, Google Suite, etc.) and other project management tools.
· Ability to manage and organize email correspondence efficiently.
· Ability to communicate effectively with internal and external clients in different levels, handle inquiries, and resolve issues.
· Experience in general admin tasks (preparing documents, handling expenses, maintaining records, travel management, etc.).
- Excellent written and verbal communication skills as the position will represent the firm professionally and respond adeptly to various situations.

Working conditions:

· Full remote work (work anywhere).
· Work schedule is Monday to Friday, 9:00 AM to 5:30 PM Eastern Standard Time (EST) including the 30 minutes unpaid meal break.
· Can be readily available outside office hours in case of urgent tasks.
· Acceptance of using time-tracking device (Hubstaff) installed in your computer while rendering service with EJF Real Estate Services.

If you have the experience, and if this opportunity interests you, here is how to apply:

1. Please check out website: ----------
2. Send me an email attachment with your updated resume in PDF format (NO LINKS, please).
3. Send me a link to your video recording introducing yourself, an overview of your experience, and why are you looking for new opportunities.
4. Kindly include you're comfortable with $10 USD per hour.

Kindly send your application to ---------- the subject line, kindly indicate the position EA to the COO - your name.

*Applicants who will apply through onlinejobs.ph will not be considered. Applicants who DOES NOT follow the instructions indicated will be automatically rejected without notice.
* Shortlisted applicants will be contacted by email for interview scheduling.
Looking forward to working with you!