Executive Assistant to the CEO & Pharmacist

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: TYPE OF WORK

Full Time

: SALARY

600-1000

: HOURS PER WEEK

40

: DATE UPDATED

Jul 28, 2026

JOB OVERVIEW

Full-Time | Remote | U.S. Time Zone Overlap Required

We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to support the Founder, CEO, and Pharmacist of a fast-moving healthcare/pharmacy business.

This role is ideal for someone who is excellent at communication, calendar support, email management, document preparation, follow-ups, and keeping things organized behind the scenes. We need someone who can work with minimal supervision, communicate professionally, and make sure nothing falls through the cracks.

Responsibilities

You will help with:

Managing emails, inbox organization, and follow-ups
Scheduling meetings and helping manage the CEO’s calendar
Preparing documents, reports, trackers, and spreadsheets
Organizing files, notes, and business information
Communicating with internal tea ---------- mbers, vendors, and partners
Tracking tasks, deadlines, and pending items
Supporting basic CRM/admin work
Helping with simple Notion organization and database updates
Assisting with other executive admin tasks as needed
Requirements

We are looking for someone with:

Strong email management skills
Excellent written and verbal English communication
Strong attention to detail
Experience using Google Sheets, Excel, Google Docs, and Microsoft Word
Basic familiarity with Notion
Ability to create clean, organized documents and trackers
Good task management and follow-through
Ability to handle confidential information professionally
Experience supporting an executive, founder, business owner, or manager
Nice to Have

These are not required, but would be a plus:

Experience with GoHighLevel
Healthcare, pharmacy, or medical admin experience
CRM experience
SOP or process documentation experience
Experience working with U.S.-based clients or executives
Ideal Candidate

You are organized, reliable, calm, and professional. You communicate clearly, ask good questions, and take ownership of your work. You are comfortable managing multiple tasks and following through without needing constant reminders.

Work Schedule

This is a full-time remote role. You must be available for significant overlap with U.S. Eastern Time.

Please include your preferred working hours in your application.

How to Apply

To be considered, please follow the instructions below.

Required Subject Line

Use this exact subject line:

EA APPLICATION - [Your Full Name]

Required Loom Video

Please send a 3–5 minute Loom video answering the following:

Briefly introduce yourself.
Explain your experience as an Executive Assistant, Admin Assistant, or similar role.
Share your experience with email management, Google Sheets, Excel, Word, and document organization.
Mention your experience with Notion or GoHighLevel, if any.
Explain why you would be a good fit for this role.
Include in Your Application
Resume or work experience summary
Tools you have used
Availability and preferred schedule
Loom video link
Important

Applications without the required Loom video will not be entertained.
Applications without the correct subject line will not be entertained.

We are looking for someone who can follow instructions, communicate clearly, and pay close attention to detail from the start.

SKILL REQUIREMENT

Email Management GoHighLevel Executive Assistance

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Executive Assistant to the CEO & Pharmacist

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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