Executive Assistant to the CEO

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: TYPE OF WORK

Full Time

: SALARY

$1250 Per Month

: HOURS PER WEEK

40

: DATE UPDATED

Apr 9, 2026

JOB OVERVIEW

A managed technology company delivering Managed IT, Cybersecurity, Low Voltage, Access Control, Video Surveillance, and Intrusion Services across Arizona, USA.
Schedule: Full overlap with Arizona business hours, Monday – Friday, 8:00 A.M. to 5:00 PM MST (UTC?7, no DST)

We're looking for an intuitive, proactive, and friendly Executive Assistant to serve as the right hand to our CEO. This isn't a task-taker role; it's a thinking partner role. You'll help bring order to a fast-moving day, anticipate what's needed before it's asked, and keep both the CEO and the broader leadership team moving in the same direction.

The ideal person is operationally minded, allergic to loose ends, and gets satisfaction from chasing an issue across departments until it's resolved. You'll work inside an EOS (Entrepreneurial Operating System) environment alongside a Visionary CEO and an Integrator, helping protect the cadence that keeps the business healthy.

This role has a growth path. As Unió scales, the right person can grow into an Operations Manager or Project Manager role.

What You'll Own (Day-One Must-Haves)
Daily Standup & End-of-Day Recap with the CEO
- Run a 10–15 minute start-of-day sync to align on priorities, calendar, blockers, and the day's "must-close" items
- Send a written end-of-day recap covering what closed, what's pending, and what needs the CEO's attention tomorrow
- Maintain a single source of truth for the CEO's task list and "waiting on" list so nothing falls through

Inbox
- Triage the CEO's inbox throughout the day: organize, label, archive, and prioritize
- Reply and send on the CEO's behalf in his voice by answering routine requests, scheduling, acknowledging, and routing
- Delegate items to the appropriate tea ---------- mber with clear context and a due date, then track to closure
- Escalate only what genuinely needs the CEO's attention, with a recommendation attached

Calendar, Gatekeeping & Meeting Prep
- Own the CEO's calendar end-to-end: schedule, reschedule, protect deep-work blocks, and resolve conflicts before they reach his desk
- Serve as the first point of contact for anyone trying to reach the CEO (vendors, clients, recruiters, internal staff) and route appropriately
- Prepare the CEO for every meeting with a short brief: who, why, desired outcome, and prep materials
- Keep working files organized and findable across OneDrive, SharePoint, and Egnyte

EOS Cadence Support
-Help maintain the rhythm of Level 10 meetings, Quarterly Sessions, and Annual Planning
- Keep Rocks, Scorecards, and the Issues List current in Strety
- Format and distribute the leadership scorecard before each L10
- Gently hold the CEO and leadership team accountable to EOS discipline (e.g., "this belongs in the IDS list, not an email thread")

Meeting Notes & Action Tracking
- Attend or review AI-generated notes from key meetings
- Extract action items, assign owners and due dates, and follow up until closed
- Surface stalled items before they become problems

Travel, Expenses & Life Logistics
- Book flights, hotels, rental cars, and ground transportation for both business and personal travel; build full itineraries with confirmations in one place
- Coordinate around client visits, conferences, and Phoenix/Flagstaff office trips; handle rebookings when plans shift
- Capture receipts, categorize expenses, reconcile the corporate card monthly, and flag recurring subscription renewals

What You Bring
- 3+ years as an Executive Assistant, Chief of Staff, or Operations Coordinator supporting a senior executive
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- AI fluency -- you already use ChatGPT, Claude, or similar tools as a daily multiplier for drafting, summarizing, researching, and reviewing AI-generated meeting notes
- Excellent written and spoken English; clear, warm, professional tone
- Working knowledge of EOS (Traction by Gino Wickman), such as Rocks, L10s, IDS, Scorecards, V/TO

Who You Are
- Intuitive: you read between the lines and anticipate needs
- Helpful and friendly: people enjoy working with you
- Operationally focused: you'd rather close a loop than open a new one
- Discreet: you handle confidential business, financial, and personnel information daily
- Curious: you ask "why" and offer recommendations rather than waiting for instructions

You Are NOT This Person If
- You need detailed instructions for every task
- You're uncomfortable pushing back on senior people, including the CEO
- You see your job as "doing what you're told"
- You want a predictable 9-to-5 with no surprises
- You're uncomfortable using AI tools as part of your daily workflow
- You'd rather open a new task than close an existing one

SKILL REQUIREMENT

Microsoft Outlook English Proficiency Executive Assistance

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Executive Assistant to the CEO

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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