Executive Assistant to Founder of Digital Agency (Fully Remote)

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

1500

: HOURS PER WEEK

40

: DATE UPDATED

Oct 22, 2025

JOB OVERVIEW

We’re looking for a calm, reliable, and highly organized Executive Assistant to support the Founder of a digital marketing agency across multiple international business ventures. This is a long-term role for someone who enjoys creating order, structure, and accountability in a fast-moving environment.

You’ll work directly with the Founder to manage operations, scheduling, communication, and project follow-through. The goal is simple: create clarity and consistency so the Founder can focus on high-value strategic work.

Key Responsibilities

1. Executive Support & Scheduling
• Manage the Founder’s calendar, appointments, and travel across multiple time zones.
• Prioritize meetings and ensure smooth preparation and follow-up.
• Keep communication organized and filtered, ensuring the Founder’s attention is on the right things.

2. Project Management
• Translate goals and ideas into structured task lists and timelines.
• Track ongoing projects across different businesses and keep all moving parts aligned.
• Follow up with internal and external collaborators to ensure deliverables stay on schedule.

3. Communication & Documentation
• Draft clear, professional correspondence and summaries.
• Organize notes, insights, and decisions fro ---------- etings into actionable items.
• Maintain confidential records and ensure information flows smoothly between parties.

4. Research & Preparation
• Gather background information for meetings, partnerships, and upcoming projects.
• Prepare concise briefing notes and summaries.
• Conduct light research on people, companies, or topics relevant to current work.

5. Systems & Organization
• Maintain task and project tracking tools
• Set up and improve systems for recurring workflows, reporting, and reviews.
• Help design and maintain an organized digital workspace (files, notes, archives).

6. Logistics & Personal Operations (as needed)
• Coordinate travel, flights, and accommodation.
• Assist with basic personal scheduling overlaps (family calendar, fitness, health).
• Ensure the Founder’s routine runs efficiently and sustainably.

Ideal Candidate
• Experience: 5+ years as an Executive Assistant, Operations Manager, or similar support role.
• Language: Excellent English (written and spoken).
Mindset:
• Calm, discreet, and emotionally steady.
• Enjoys working with a high-performing but creative founder.
• Strong sense of ownership and reliability — doesn’t need constant direction.
• Able to see the bigger picture while managing details day-to-day.
Skills:
• Excellent organization, time management, and communication.
• Proficient in modern productivity tools (Google Workspace etc)
• Comfortable handling sensitive information with confidentiality.

Success in This Role Means
• The Founder’s schedule and priorities are consistently clear and well-organized.
• Projects move forward smoothly, with clear accountability and follow-up.
• Communication and documentation are timely, professional, and well-structured.
• The Founder has more time and mental space to focus on strategic, creative work.

SKILL REQUIREMENT

Project Management Personal Assistant Executive Assistance

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0019
Controller Execution Time ( Jobseekers / Job )	0.0179
Total Execution Time	0.0205

GET DATA

No GET data exists

MEMORY USAGE

1,508,528 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Assistant-to-Founder-of-Digital-Agency-Fully-Remote-1496587

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0086 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0006	SELECT * FROM `employer_jobs` WHERE `job_id` = 1496587 LIMIT 1
0.0006	SELECT * FROM `employers` WHERE `employer_id` = 578991 LIMIT 1
0.0005	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1496587 AND `misc`.`id` IS NULL
0.0011	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-19',ej.date_added) duration_days, DATEDIFF('2026-04-19',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-19',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1496587'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1496587
0.0022	UPDATE employer_jobs SET hit_counts = '*Oct-22-2025=534Oct-23-2025=134Oct-24-2025=37Oct-25-2025=26Oct-26-2025=13Oct-27-2025=19Oct-28-2025=25Oct-29-2025=18Oct-30-2025=15Oct-31-2025=14Nov-01-2025=7Nov-02-2025=10Nov-03-2025=13Nov-04-2025=5Nov-05-2025=9Nov-06-2025=1Nov-07-2025=6Nov-08-2025=4Nov-09-2025=4Nov-10-2025=11Nov-11-2025=5Nov-12-2025=6Nov-13-2025=6Nov-14-2025=4Nov-15-2025=2Nov-16-2025=4Nov-17-2025=4Nov-18-2025=5Nov-19-2025=5Nov-20-2025=3Nov-21-2025=1Nov-22-2025=3Nov-23-2025=1Nov-24-2025=2Nov-25-2025=7Nov-26-2025=4Nov-27-2025=1Nov-28-2025=1Nov-29-2025=4Dec-01-2025=3Dec-07-2025=1Dec-08-2025=1Dec-09-2025=2Dec-10-2025=2Dec-12-2025=1Dec-15-2025=1Dec-16-2025=1Dec-19-2025=1Dec-20-2025=1Dec-22-2025=6Dec-26-2025=1Dec-29-2025=1Dec-30-2025=1Dec-31-2025=1Jan-01-2026=1Jan-03-2026=1Jan-04-2026=3Jan-05-2026=2Jan-13-2026=2Jan-16-2026=1Jan-22-2026=4Jan-26-2026=1Jan-27-2026=1Feb-02-2026=4Feb-05-2026=1Feb-09-2026=1Feb-10-2026=1Feb-25-2026=2Feb-27-2026=1Feb-28-2026=1Mar-08-2026=1Mar-10-2026=3Mar-11-2026=1Mar-13-2026=1Mar-16-2026=2Mar-17-2026=1Mar-26-2026=2Mar-30-2026=1Apr-16-2026=1Apr-18-2026=1**Apr-19-2026=1' WHERE job_id= '1496587'
0.0008	`UPDATE employer_jobs SET monthly_hits = '*Oct-2025=835Nov-2025=138Dec-2025=24Jan-2026=16Feb-2026=11Mar-2026=12**Apr-2026=3' WHERE job_id= '1496587'`
0.0003	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1496587' AND status LIKE 'sent%' ORDER BY id DESC`
0.0002	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1496587
0.0011	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '578991' AND `date_added` >= '2022-06-08'
0.0005	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776550690
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Assistant-to-Founder-of-Digital-Agency-Fully-Remote-1496587
csrf-token	f1ee940e3e8d3ffbf2189fbf0ef5be4e

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.103
HTTP_DNT

Executive Assistant to Founder of Digital Agency (Fully Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?