FSW Companies

Executive Assistant to CEO

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: TYPE OF WORK

Full Time

: SALARY

$5 - $6 per hour based on experience

: HOURS PER WEEK

40

: DATE UPDATED

Mar 9, 2026

JOB OVERVIEW

MUST APPLY AT LINK HERE: ----------

About Us
ValveMan, part of the FSW Group, is a family-owned, solution-focused distributor of valves and instrumentation with over 60 years of experience in the industrial, sanitary, and high-purity markets. We pride ourselves on expert service, high responsiveness, and a collaborative, supportive team culture.

Position Summary
The Executive Assistant provides day-to-day administrative and operational support to the CEO. This role is responsible for managing communication, scheduling, meeting coordination, and executive support tasks to help the CEO stay focused on priorities. The EA also partners with the Team Manager to offboard tasks to other virtual tea ---------- mbers and ensures urgent matters are escalated quickly.

Key Responsibilities

Executive Support & Communication

Hold a brief daily sync with the CEO to confirm priorities and key updates.
Monitor inboxes and messages; read, draft, file/label emails, and respond to emails on behalf of the CEO as needed.
Unsubscribe from unwanted e-mails and or newsletters.
Flag and escalate urgent matters immediately and proactively keep the CEO informed.
Handle ad hoc tasks as requested

Calendar & Meeting Coordination

Coordinate, schedule, and book internal and external meetings.
Send invites, confirm attendees, manage reschedules/cancellations, and ensure meeting details are correct (time zones, links, agendas, and materials).
Join meetings as requested and note action items for each tea ---------- mber through ASANA, request/require due dates for any task
Followup with tea ---------- mbers and vendors on tasks assuring tasks are completed in a timely manner and following up, if required
Set appointments as requested (business and related personal/administrative appointments if applicable).
Set monthly and/or quarterly recurring meetings per schedule

Task Coordination & Delegation

Coordinate with the Team Manager to identify tasks that can be offboarded to other virtual tea ---------- mbers.
Provide clear task notes, context, and follow-ups to ensure delegated work is completed accurately and on time.

Documents, Decks, and Reporting

Create and update decks and presentations (internal and external).
Build spreadsheets, pull basic reports, and complete ad hoc data/administrative tasks as needed.
Build SOPs and offboard as needed.
Summarize information clearly for quick executive review.

Instruction Intake & Follow-Through

Review Loom videos, voice memos, and written notes to capture instructions and convert them into clear tasks.
Confirm next steps, track action items, and ensure completion without repeated follow-up from the CEO.

Required Skills & Qualifications

Strong written communication skills (professional, clear, and concise).
Proficient and confident in speaking English.
Excellent organization and attention to detail; able to manage multiple priorities.
High responsiveness and strong judgment—knows what is urgent and escalates appropriately.
Comfortable supporting a fast-moving executive and handling confidential information.
Proficient with AI tools and common business tools (email, calendar scheduling, Google Workspace or Microsoft 365, spreadsheets, presentation tools).
Advanced skills in building and managing spreadsheets

Preferred Qualifications (Nice to Have)

Experience supporting a CEO or senior executive.
Experience working with virtual teams and coordinating task delegation.
Familiarity with task/project tracking tools (e.g., Asana, ClickUp, Trello, ---------- ).

Working Style Expectations

Proactive: anticipates needs and communicates early.
Reliable: follows through and closes loops.
Accountability: willing to hold tea ---------- mbers accountable in a professional and supportive way
Escalation-first: urgent matters are always brought to the CEO’s attention immediately.

SKILL REQUIREMENT

Organization English Proficiency Executive Assistance

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FSW Companies

Executive Assistant to CEO

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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