Executive Assistant / Virtual Assistant

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: TYPE OF WORK

Full Time

: SALARY

$5–$7/hour, depending on experience

: HOURS PER WEEK

40

: DATE UPDATED

Aug 7, 2026

JOB OVERVIEW

Apply Here: ----------

Calling All Experienced Executive Assistant / Virtual Assistant

Role Overview

We are looking for a highly organized, proactive, and reliable Executive Assistant to provide high-level administrative, communication, scheduling, and operational support in a remote work environment.

This role is ideal for someone who can manage priorities, communicate professionally, stay organized across multiple tasks, and support executives or leadership teams with strong attention to detail and discretion.

The role is full-time and remote, with availability required during U.S. business hours or with a strong overlap with Eastern Standard Time.

Key Responsibilities

Executive Administrative Support:

Provide day-to-day administrative support to executives or leadership tea ---------- mbers, including task coordination, follow-ups, document preparation, and workflow management.

Calendar and Scheduling Management:

Manage calendars, schedule meetings, coordinate appointments, handle reminders, and support meeting preparation.

Email and Communication Support:

Assist with inbox management, draft and organize emails, respond to routine communications, and ensure timely follow-ups.

Meeting Coordination:

Prepare agendas, take meeting notes when needed, track action items, and ensure follow-through after meetings.

Document and File Management:

Create, update, organize, and maintain documents, spreadsheets, trackers, reports, and shared files.

Task and Project Coordination:

Support task tracking, project updates, internal coordination, and operational follow-ups using company tools and systems.

Research and Reporting:

Conduct research, prepare summaries, compile information, and assist with basic reporting or documentation.

Stakeholder Communication:

Communicate professionally with internal tea ---------- mbers, clients, vendors, and external contacts as needed.

Process Support:

Follow SOPs, maintain organized workflows, and support process improvements to help the team operate more efficiently.

Key Requirements

Experience:

Previous experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Operations Assistant, or similar remote support role.

Communication Skills:

Strong written and verbal English communication skills.

Organization:

Excellent time management, attention to detail, and ability to manage multiple priorities.

Confidentiality:

Ability to handle sensitive information with professionalism, discretion, and confidentiality.

Remote Work Readiness:

Comfortable working independently in a remote environment with minimal supervision.

Technical Skills:

Proficiency with common business tools such as Google Workspace, Microsoft Office, Slack, ClickUp, Notion, CRM systems, scheduling tools, email platforms, and video conferencing tools.

Reliability:

Must be dependable, responsive, professional, and able to meet deadlines consistently.

Problem-Solving:

Ability to follow instructions, anticipate needs, ask the right questions, and proactively resolve simple issues.

Availability:

Availability to work full-time and provide overlap with U.S. business hours, especially Eastern Standard Time, when required.

Nice to Have

Experience supporting executives, founders, CEOs, or senior leadership.

Experience supporting U.S.-based clients or businesses.

Experience in legal, operations, staffing, customer support, sales support, or administrative roles.

Experience using CRM tools, project management systems, or scheduling platforms.

Ability to quickly learn new tools and adapt to different workflows.

Technical Requirements

Laptop or desktop computer with at least 8GB RAM

Reliable headset, preferably with noise-canceling microphone

Fast and stable internet connection, minimum 10 Mbps

Quiet and professional remote work setup

Backup internet or power source preferred

Starting Salary

Compensation will be discussed based on experience, skills, and role requirements.

How to Apply

Please complete the application form and upload your resume. Shortlisted candidates will go through Ellivia’s recruitment process, which may include resume review, recruiter screening, an executive interview, and a client interview before final selection.

SKILL REQUIREMENT

Time Managment Executive Assistance Virtual Assistant

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Executive Assistant / Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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