Executive Assistant - Remote

Company Overview

The Compliance Services Organization didn't exist. We built it.

MedPro Disposal is the nation's largest privately-held medical waste company, serving 35,000+ healthcare providers across 48 states for the past 15 years. On that foundation, we launched MP1 Solutions to pioneer the Compliance Services Organization (CSO) — a new category of operating partner built to replace the fragmented vendor model that has defined healthcare compliance for decades. MP1 Solutions extends MedPro Disposal's operational infrastructure, vendor network, and customer trust into a category we're actively building — and leading — with a technology-forward approach that's making this model smarter, faster, and more scalable as we grow.

What we do: We operate as the single compliance partner for non-acute healthcare facilities — consolidating every obligation into one coordinated program, assigning one dedicated account manager as the point of accountability, and actively managing the underlying vendor ecosystem through continuous evaluation, negotiation, and optimization on the practice's behalf.

Why it matters: Regulated facilities across the country are managing compliance the same fragmented way they always have. We're changing that, backed by 15 years of MedPro Disposal's operational credibility — and we're looking for people who want to help build what comes next.

Our technology: We're actively building the AI infrastructure that sits behind this model — automating compliance tracking, surfacing risks before they become problems, and creating a system that gets smarter with every client we add. If you want to build at the intersection of compliance and technology, you're in the right place.

Our impact: Our clients never have to worry about something falling through the cracks — obligations are coordinated, tracked, and documented in one place. We audit costs, eliminate overcharges, and deliver proof of compliance that always keeps practices inspection ready. Every client has one dedicated account manager who owns their program end to end. And unlike a traditional vendor relationship, our model is designed to get better over time — continuously re-evaluated, optimized, and improved with every client we serve.

Position Overview:
We are seeking a highly proactive and experienced Executive Assistant to support executive leadership across multiple business entities. This role sits within our Executive Division under Executive Operations, directly supporting senior leadership in driving day-to-day effectiveness and execution.

This is a high-impact, fully remote role requiring someone who can operate independently, manage competing priorities, and communicate effectively in an asynchronous environment. The ideal candidate brings 7–10+ years of experience, strong organizational discipline, and the ability to engage confidently with executives — both verbally and in writing.

Beyond task execution, we're looking for an impact-driven professional who can point to how they've made leadership roles easier and more efficient — improving workflows, streamlining communication, and supporting company priorities and direction.

Key Responsibilities:
Executive Support & Impact

• Manage and optimize executive calendars, priorities, and scheduling across multiple stakeholders
• Proactively identify ways to save time, reduce friction, and improve executive productivity
• Track deliverables, follow-ups, and key priorities to ensure consistent execution
• Demonstrate ownership in making leadership workflows more efficient and scalable

Communication & Coordination

• Draft, edit, and manage executive-level communications (emails, updates, reports, presentations)
• Serve as a liaison across teams, ensuring clear, timely, and effective communication
• Support executives in both synchronous and asynchronous environments
• Ensure alignment across stakeholders, priorities, and deadlines

Operations & Organization

• Prepare and organize reports, dashboards, and executive-level materials
• Maintain structured systems for tracking tasks, projects, and key initiatives
• Manage competing priorities with a high level of organization and attention to detail
• Anticipate needs, identify gaps, and proactively solve problems

Technology, AI & Tools

• Leverage AI tools (e.g., ChatGPT, Claude) to streamline workflows, documentation, and communication
• Utilize Asana (or similar tools) for task tracking, project management, and accountability
• Continuously identify and implement tools or systems that improve efficiency and collaboration

Confidentiality & Trust

• Handle sensitive information with a high level of discretion and professionalism

Required Qualifications:
• 7–10+ years of Executive Assistant experience supporting senior leaders
• Proven ability to communicate effectively with executives (written and verbal)
• Demonstrated track record of creating impact — improving processes, saving time, and supporting leadership effectiveness
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Experience working remotely in a fast-paced, performance-driven environment
• Tech-savvy with proficiency in Google Workspace, Microsoft Office, calendar management tools (Google Calendar, Outlook), and collaboration tools

Nice-to-Have:
• Experience supporting executives across multiple companies or business units
• Familiarity with Asana or similar project management tools
• Experience using AI tools (ChatGPT, Claude, or similar) to improve productivity
• Background in reporting, operations support, or content creation
• Experience working with U.S.-based teams or clients

Compensation & Benefits:
• $5–$8/hr (based on experience), paid weekly
• Permanent work-from-home
• 40 hours per week, aligned with U.S. business hours (CST, graveyard shift)
• Fixed weekends off (Saturday & Sunday)
• Work Anniversary Bonus
• No work required on US Holidays

Technical Requirements:
• Reliable primary internet connection (at least 25 Mbps) with a backup connection
• Updated computer or laptop capable of running video calls, Google Workspace/Microsoft Office, and collaboration tools smoothly
• Noise-cancelling headset
• Quiet, dedicated home workspace free of distractions
• Backup power source recommended for your area

Application Process:
1. To submit your application, please email the following to ----------
2. Your most updated resume
3. Use the following subject line:
[Your Full Name] – Executive Assistant – Remote

Equal Employment Opportunity Statement
MedPro Disposal and MP1 Solutions are equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law.