Executive Assistant / Project Manager

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: TYPE OF WORK

Full Time

: SALARY

8/hour

: HOURS PER WEEK

40

: DATE UPDATED

Sep 20, 2026

JOB OVERVIEW

We are looking for a Rockstar Executive Assistant / Project Manager / AI wizard to support a growing coaching and events business.

This is a role for someone with a great attitude who is reliable, proactive, and naturally takes initiative.

You’re someone who can work independently, take ownership, and see things through from start to finish.

You love finding solutions, using AI to work smarter, building better systems, and making things happen.

* You live and breathe AI. (You love learning about new ways to use it and have a strong command of Claude cowork, Claude design, and Claude code, as well as potentially other AI softwares.)
* Excellent attention to detail. (You catch things that everyone else misses.)
* Strong follow-through and able to close the loop. (You never leave a task or question hanging. You always circle back and get it done.)
* Strong project management skills. (You aren't just a task-doer. You think through the whole project and take it on like it's your own.)
* Extremely organized and love creating and improving systems and processes. (You're great at keeping things in order, but you can be flexible when things change mid-project too.)
* Excellent research skills with AI and search. (However, you don't take what AI brings you at surface level. You research deeper, verify information, and find innovative options and solutions.)
* Proactive and able to anticipate what needs to happen next.
* Fluent English – written and verbal.
* Able to work independently and manage multiple moving pieces.
* Available to work Monday–Friday, 9:00 AM–6:00 PM U.S. Eastern Time.

MAIN RESPONSIBILITIES

Client Support

* Client onboarding
* Managing client communication
* Sending program and payment reminders
* Booking and rescheduling appointments
* Other administrative & research tasks

Project & Event Management

A major part of this role will be planning and coordinating retreats and other in-person experiences.

You’ll research and coordinate:
* Flights
* Hotels, villas, and Airbnb accommodations
* Restaurants
* Vendors like private chefs, facilitators
* Excursions and activities
* Transportation and travel
* Schedules and itineraries
* Client communication and reminders
* All the details leading up to and during events

Executive Assisting

You'll work closely with the CEO to support them with personal and business needs, including:

* Booking appointments
* Managing their calendar
* Managing their email inbox
* Booking travel

We’re especially looking for someone who can look at repetitive work and think, “How can we make this easier? Can we create a system for this?” Then actually build and manage that system.

Ready to join us?

Please complete this application form to apply:
----------

Read all questions carefully and follow the instructions closely — as a strong attention to detail is essential for this role, your submission will serve as our first assessment of your ability to follow steps accurately.

We’re excited to learn more about you!

SKILL REQUIREMENT

Project Management AI Tools Executive Assistance

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Executive Assistant / Project Manager

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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