Executive Assistant & Project Coordinator | Training, Systems & AI

Connor’s Pest Pros is a growing U.S.-based pest management company looking for an exceptional
**Executive Assistant / Project Coordinator** in the Philippines to work directly with the company owner.

This is **NOT a traditional Virtual Assistant position** focused on data entry and repetitive administrative work.

We need someone organized, proactive, comfortable with technology and AI, and able to take projects from idea to completion.

Our company is investing heavily in **training, technology, dashboards, AI, automation, and better business systems**, and you will help coordinate many of these initiatives.

Your First Major Projects

1. Build & Manage Our Trainual Training Platform

We are implementing Trainual to create a professional training and SOP system for our employees.

You will help:

- Set up and organize Trainual
- Upload and organize existing SOPs and training materials
- Turn existing documents and processes into structured training
- Work with managers to identify missing SOPs
- Help develop new SOPs using AI
- Organize training by department and employee position
- Create quizzes, checklists, and training assignments
- Track employee training progress
- Keep our training library organized and updated

Experience with **Trainual or another LMS/training platform is highly preferred.**

2. Executive Dashboard Project

We are developing an executive business dashboard that combines information from several systems.

You will help coordinate the project between the company owner, managers, and developers.

Responsibilities include:

- Organizing dashboard requirements
- Helping define and document KPIs
- Reviewing dashboard designs
- Tracking developer tasks and deliverables
- Following up on outstanding items
- Testing dashboards
- Documenting issues and requested changes
- Keeping the project organized and moving forward

You DO need to be comfortable communicating with developers and understanding technology at a business level.

3. Manage Special Projects

You will help the owner manage projects involving:

- Operations
- FieldRoutes CRM
- Employee training
- Sales systems
- Marketing
- Reporting and KPIs
- AI and automation
- Google Workspace
- QuickBooks
- GoHighLevel
- Software implementations
- Vendor and contractor coordination
- Process improvement
- Research and documentation

Your job is to help turn ideas into **organized projects with clear action items, owners, deadlines, and follow-up.**

We Are Looking for Someone Who:

- Is extremely organized
- Has excellent written English
- Communicates clearly
- Is comfortable working directly with a business owner
- Takes initiative instead of waiting for instructions
- Can manage multiple projects at once
- Is comfortable following up with employees, vendors, and developers
- Learns new software quickly
- Is strong with Google Docs, Sheets, Drive, and Gmail
- Understands project management
- Can create professional SOPs and documentation
- Is comfortable using AI tools
- Can research solutions independently
- Pays close attention to details
- Follows through until projects are completed

AI Experience Is Important

We actively use AI in our business.

You should already be comfortable using tools such as **ChatGPT, Claude, Gemini, or similar AI platforms**.

We don't expect you to know everything.

We DO expect you to be resourceful and able to use AI, research, and critical thinking to figure things out.

Software Experience That Is a Plus

Experience with any of the following is valuable:

**Trainual • Google Workspace • Google Sheets • FieldRoutes • GoHighLevel • QuickBooks • Project Management Software • CRM Systems • Dashboard/BI Software • ChatGPT • Claude • Gemini**

You do not need experience with every system.

Your ability to **learn quickly and manage projects effectively** is more important.

## What Success Looks Like

If the owner says:

**“We need our employee training system built in Trainual.”**

You don't wait for 30 individual instructions.

You create a plan.

You organize the existing information.

You determine what's missing.

You communicate with the people who have the missing information.

You track progress.

You follow up.

And you help get the project completed.

That is the type of person we're looking for.

## About Connor’s Pest Pros

Connor’s Pest Pros is a growing U.S. pest management company operating across multiple markets.

We're building the systems, technology, training, and management infrastructure needed to continue growing the company.

You will work directly with ownership and become involved in projects across many areas of the business.

For the right person, this can become a **long-term and increasingly important position within our company.**

## Work Schedule

This is a long-term remote position.

Because you will work directly with the owner and U.S.-based team members, **some availability during U.S. Eastern Time business hours will be required.**

Please clearly state your availability when applying.

## HOW TO APPLY

Please include the following:

1. Tell us about your experience as an Executive Assistant, Project Coordinator, or similar position.
2. Describe one project that you personally helped take from idea to completion.
3. Tell us about your experience creating SOPs or employee training.
4. Tell us whether you have used Trainual or another training/LMS platform.
5. Tell us about your experience working with developers or technology projects.
6. List the AI tools you currently use and explain how you use them.
7. Tell us your normal working hours in Philippine Time.
8. Tell us your desired hourly or monthly compensation.

### IMPORTANT APPLICATION INSTRUCTION

Start your application with:

**CONNOR PROJECT READY**

Applications that do not include this phrase may not be considered.

Final Question

At the end of your application, answer this:

**If the owner gave you 50 existing SOP documents and asked you to build an organized employee training program in Trainual, what are the first five things you would do? ****

We're looking for someone who thinks like a **project owner**, not simply someone who waits for tasks.