Executive Assistant & Project Coordinator — Right Hand to CEO

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: TYPE OF WORK

Part Time

: SALARY

$5-$8 per hour

: HOURS PER WEEK

25

: DATE UPDATED

Sep 28, 2026

JOB OVERVIEW

I am an entrepreneur managing multiple businesses and projects, and I am looking for a highly resourceful, proactive Executive Assistant & Project Coordinator who can take my ideas and HELP MAKE THEM HAPPEN.

This is NOT a position for someone who needs step-by-step instructions or waits for a daily task list.

I need someone who can hear an idea, understand the goal, research what is needed, present me with clear options and costs, and then execute once I make the decision.

WHAT THIS LOOKS LIKE

I may tell you:

“We need a scriptwriter for our YouTube channel.”

I expect you to figure out:

- What type of scriptwriter we actually need
- What experience they should have
- Where we should find them
- What they typically charge
- What our realistic options are

Then come back to me with your findings and recommendation.

Once I d ---------- how I want to proceed, YOU help make it happen — create/post the job, communicate with applicants, organize candidates, follow up, schedule interviews, and keep the process moving.

Another day I may say:

“I want to try this software.”

“I need someone who can do this.”

“I have an idea for a new service.”

“Research how companies are doing this.”

“Find out what it would cost to make this happen.”

Your first response should NOT always be:

“What would you like me to do?”

Your instinct should be:

“Let me figure out what needs to happen.”

YOUR RESPONSIBILITIES

You will help me:

- Research business ideas, services, software, vendors, contractors, freelancers and solutions
- Determine what is required to execute new ideas
- Research pricing and compare options
- Present concise findings and recommendations so I can make decisions quickly
- Find and coordinate freelancers, contractors and service providers
- Assist with recruiting and applicant screening
- Post jobs and communicate with candidates
- Schedule interviews and follow up with applicants
- Turn ideas and conversations into actual projects and next steps
- Track open projects, deadlines, follow-ups and outstanding decisions
- Follow up with people without waiting for me to remind you
- Coordinate projects from idea through completion
- Identify problems, missing pieces and next steps
- Research solutions BEFORE bringing a problem back to me
- Use AI tools such as ChatGPT to work faster and smarter
- Handle miscellaneous business and executive projects as they arise

WHO I'M LOOKING FOR

You are:

- Extremely resourceful
- Proactive and forward-thinking
- An excellent online researcher
- Highly organized
- A strong problem solver
- Comfortable figuring out unfamiliar things
- Comfortable communicating with freelancers, vendors and businesses
- Excellent at following up
- Able to manage several unrelated projects at once
- Comfortable making recommendations instead of simply presenting information
- Able to distinguish between something you can handle yourself and something that requires my decision
- Tech-savvy and comfortable learning new software
- Experienced using AI as a tool without depending on AI to do your thinking for you
- Excellent in written and spoken English

Most importantly:

*You are an EXECUTOR.*

You don't just tell me what needs to happen.

You help make it happen.

TO APPLY

Please answer ALL of the following. Generic applications will not be considered.

*1. Your CEO says:

“I want to start a YouTube channel, and I think we need someone to write the scripts. Figure out what we need and come back to me.”

Walk me through EXACTLY what you would do next.

Do NOT simply tell me you would “research scriptwriters.” Tell me what you would research, what information you would bring back to me, and what you would do after I made a decision.

*2. Tell me about a real situation where someone gave you a goal but did NOT tell you how to accomplish it. What was the goal, what did you figure out yourself, and what was the result?

*3. You are researching someone to complete a project for me and find:

Option A: $300
Option B: $750
Option C: $1,500

How would you determine which options are actually worth presenting to me?

*4. Tell me about a time you noticed something needed to be done BEFORE your boss/client asked you to do it. What did you notice and what did you do?

*5. What tools do you currently use for research, project management, organization and AI?

*6. Send a 1–2 minute LOOM video introducing yourself, talking about your experience and explaining why you believe you would be good at taking an entrepreneur's ideas and turning them into completed projects.

Please also include your desired hourly rate in USD and your current availability.

SKILL REQUIREMENT

Call Center Operations Management Project Management Executive Assistance

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Executive Assistant & Project Coordinator — Right Hand to CEO

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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