Executive Assistant + Operations Manager

Executive Assistant + Operations Manager

Full-Time | Remote | Pacific Time Availability Required

I’m hiring a full-time Executive Assistant + Operations Coordinator to support me and help run the day-to-day operations of The Business of Dance and The Hollywood Summer Tour.

The Business of Dance
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Instagram: ----------

The Hollywood Summer Tour
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Instagram: ----------

This is a remote position and can be done from anywhere in the world.

However, this is not a traditional VA role and it is not simply an administrative support position.

I am looking for someone who can start by supporting me directly, learn the entire business, and grow into a strong operations leader who can help run the machine even when I am not present.

Please read the requirements carefully before applying.

THE BIG PICTURE

The person I hire must be able to eventually:

• Lead a remote team
• Run team meetings
• Hold people accountable
• Track deadlines and priorities
• Understand every department of the company
• Communicate with clients
• Solve client problems
• Solve operational problems
• Improve systems
• Use technology and AI to make the company more efficient
• Anticipate what needs to happen before being asked
• Take ownership of outcomes
• Keep the business moving even when I am unavailable

I am not looking for someone who simply waits for a task list.

I am looking for someone who thinks:

“If this were my business, what would I do next?”

NON-NEGOTIABLE REQUIREMENTS

Please do not apply unless you meet all of the following.

1. Pacific Time availability is required

Our company operates on Pacific Time — Los Angeles/Vancouver time.

Your required workdays are:

Monday–Friday + Sunday, Pacific Time

Saturday, Pacific Time, is generally off.

Your actual work schedule will fall somewhere within:

7:00 AM–9:00 PM Pacific Time

You will not work this entire 14-hour window.

This is simply the range of hours during which your assigned schedule may fall.

The position will be up to approximately 40 hours per week.

Your schedule may include:

• Full workdays Monday–Friday
• Lighter Sunday coverage
• Occasional schedule changes during launches, workshops and major events
• Occasional urgent tasks outside your normal shift

If you are based in the Philippines

Pacific Time corresponds to overnight and morning hours in the Philippines.

During U.S./Canadian daylight saving time:

7:00 AM Pacific ? 10:00 PM Philippines
9:00 PM Pacific ? 12:00 PM/noon Philippines the following day

Your actual shift would fall somewhere within that window.

You would not work from 10 PM until noon.

For Philippine-based candidates, working Monday–Friday + Sunday Pacific Time will generally translate to working approximately:

Tuesday–Saturday + Monday Philippine Time

with Sunday Philippine Time generally off, depending on your exact shift.

Please only apply if you are genuinely comfortable maintaining this schedule long-term.

2. Exceptional spoken and written English is required

You must have native or near-native English proficiency.

Your spoken English must be:

• Extremely clear
• Fluent and natural
• Professional
• Easily understood by North American clients and team members
• Strong enough to confidently lead meetings and communicate with clients

Excellent written English, grammar and professional communication skills are equally important.

If you already have any videos, reels, interviews, presentations, teaching videos, social media clips or other examples of yourself speaking English, please include them with your application.

This is not required, but it is extremely helpful.

Qualified applicants will be invited to participate in a group interview.

3. You must understand the dance industry

A basic understanding of the professional dance industry, ideally the North American dance industry, is required.

Ideal candidates may have experience as a:

• Former dancer
• Dance teacher
• Studio administrator
• Competition or convention employee
• Performing arts administrator
• Talent agency employee
• Entertainment industry professional
• Dance parent with significant industry experience
• Administrative or operations professional within dance or entertainment

You do not need to currently work professionally as a dancer.

In fact, this position is best suited for someone who wants to build a long-term career on the business and operations side of the dance and entertainment industry, rather than someone looking for temporary income while actively pursuing a full-time performance career.

4. Operations experience is required

You must have experience with some combination of:

• Executive assistance
• Business operations
• Project management
• Team coordination
• Administrative management
• Client service
• Systems and processes
• Deadline management
• Team accountability
• Event coordination
• Problem solving

This position goes well beyond traditional administrative work.

WHO I’M LOOKING FOR

I’m looking for someone who is:

• Highly organized
• Detail-obsessed
• Proactive
• Assertive
• Resourceful
• Tech-savvy
• AI-savvy
• Reliable
• Calm under pressure
• Extremely strong at follow-through
• Confident leading other people
• Comfortable holding team members accountable
• A strong verbal communicator
• A strong written communicator
• Able to handle difficult client situations professionally
• Able to solve problems without immediately escalating everything to me
• Comfortable managing many moving pieces
• Able to prioritize quickly
• Able to think several steps ahead
• Able to work independently
• Able to make sound judgment calls
• Able to take complete ownership of responsibilities

You should be the type of person who notices:

“This deadline is coming up and nobody has handled it yet.”

and takes action before I have to ask.

LEADERSHIP IS ESSENTIAL

This is not someone who only completes administrative tasks.

You need to be comfortable communicating with a team and saying:

“This deadline was missed. What is blocking it, and when will it be completed?”

You must be able to:

• Lead team meetings
• Follow up with team members
• Track commitments
• Hold people accountable
• Communicate expectations clearly
• Identify bottlenecks
• Escalate only when necessary
• Help maintain company standards

You must also be comfortable communicating directly with clients.

If a client is unhappy, your first instinct should not simply be:

“I need to send this to the founder.”

You should be able to understand the issue, determine what can be resolved, communicate professionally, and bring me in only when necessary.

WHAT YOU’LL HELP WITH

Responsibilities may include:

• Calendar management
• Founder communication and follow-up
• Company emails
• Team communication
• Project management
• Deadline tracking
• Team accountability
• Onboarding and offboarding
• Invoice review
• Client communication
• Client problem solving
• Document organization
• SOP management
• Systems management
• Meeting preparation
• Meeting notes
• Action-item tracking
• Team follow-up
• Event planning
• Program launches
• Workshops
• VIP Day
• The Hollywood Summer Tour
• Internal operations
• Cross-department coordination
• Making sure projects actually get completed

Your role is ultimately to help remove operational details from my plate so I can focus on:

• Coaching dancers
• Recording trainings
• Filming podcasts
• Creating partnerships
• Developing programs
• Content creation
• Strategic growth
• High-level company direction

TECHNOLOGY + AI SKILLS ARE ESSENTIAL

This is a technology-heavy company.

You must be extremely comfortable working across multiple platforms, learning new software quickly, troubleshooting independently, and using AI to improve efficiency.

Our technology stack includes:

AI + Productivity

• ChatGPT
• Manus
• Other AI tools
• Loom

Communication + Team Management

• Slack
• WhatsApp
• Zoom
• Google Meet
• Gmail
• Google Workspace
• Google Calendar

Operations + Project Management

• Notion
• Google Drive
• Google Docs
• Google Sheets
• Google Forms
• Calendly

Forms + Applications

• Jotform
• Typeform

Sales + Payments

• Stripe
• CRM systems
• Sales tracking systems
• Online payment platforms
• Invoicing platforms

Programs + Client Experience

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• Membership platforms
• Community platforms
• Client onboarding systems

Marketing + Content

• Canva
• Instagram
• Facebook / Meta
• Social media management tools
• Email marketing platforms
• Website platforms

File + Content Management

• Dropbox
• Google Drive
• Loom
• Cloud-based photo and video platforms

Systems + Automation

• Workflow automation tools
• AI-assisted automation
• CRM automations
• Form automations
• Email automations
• Slack automations
• Integration tools

You do not need to know every single tool on day one.

However, when you encounter something you don’t know, your attitude should be:

“I’ll figure it out.”

You should be comfortable:

• Researching solutions
• Watching tutorials
• Using AI
• Troubleshooting
• Testing workflows
• Learning new platforms
• Improving existing processes

I am especially interested in candidates who already use AI as part of their everyday workflow.

WORK ENVIRONMENT

This is a professional remote position.

You must have:

• A reliable computer
• Strong high-speed internet
• A quiet professional workspace
• Reliable access to video meetings
• A working camera
• A working microphone
• The ability to focus without constantly multitasking with other jobs

This role cannot be performed casually from a phone, while traveling around throughout the day, or while simultaneously working another full-time job.

CAREER GROWTH

The first approximately 90 days will be heavily focused on:

• Executive Assistant responsibilities
• Learning the founder
• Learning the team
• Learning the programs
• Learning the clients
• Learning the departments
• Learning our systems
• Understanding how the business operates
• Taking ownership of recurring tasks

You will not be expected to walk in on Day 1 and immediately run the entire company.

The goal is to learn the business deeply first.

As you demonstrate your abilities, the role will grow into true Operations Coordinator responsibilities.

That may include:

• Running team meetings
• Managing team accountability
• Monitoring projects
• Managing deadlines
• Coordinating departments
• Identifying bottlenecks
• Improving systems
• Developing SOPs
• Solving client and operational problems
• Tracking company priorities
• Making day-to-day operational decisions
• Keeping the company moving when the founder is unavailable

The long-term goal is for this person to become a trusted operational leader and right hand within the company.

There is significant opportunity for increased responsibility and compensation as you grow into that role.

SCHEDULE

Full-time
Up to approximately 40 hours per week

Required workdays:

Monday–Friday + Sunday, Pacific Time

Saturday Pacific Time generally off

Your assigned work hours will fall somewhere within:

7:00 AM–9:00 PM Pacific Time

Again:

You will not work the entire 7 AM–9 PM period.

Your actual schedule will be discussed with finalists based on company needs and your location.

COMPENSATION

Compensation will be based on:

• Experience
• Leadership ability
• Operations experience
• Executive Assistant experience
• Technology skills
• AI skills
• Communication skills
• Dance/entertainment industry knowledge
• Ability to take ownership

There is an opportunity for increased compensation as the position grows from primarily Executive Assistant responsibilities into broader Operations Coordinator and leadership responsibilities.

ABOUT THE COMPANIES

The Business of Dance

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Instagram: ----------

The Business of Dance helps dancers navigate the professional dance industry and build sustainable careers through mentorship, education, coaching, industry access and professional development.

The Hollywood Summer Tour

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Instagram: ----------

The Hollywood Summer Tour provides dancers with an immersive Los Angeles industry experience including professional training, agency exposure, headshots, demo reels, workshops, industry education and networking opportunities.

This is an opportunity to build a serious professional career inside the global dance and entertainment industry while becoming an important part of a growing company.

WHO SHOULD NOT APPLY

Please do not apply if:

• You are looking for part-time work
• You are looking for a temporary side gig
• You already have another full-time job you intend to keep
• You cannot consistently work Pacific Time hours
• You cannot work Sundays Pacific Time
• You are actively pursuing a professional performance career that will conflict with this role
• You are uncomfortable leading people
• You avoid difficult conversations
• You need constant direction
• You wait to be told what to do
• You struggle with follow-through
• You are uncomfortable with technology
• You are uncomfortable learning AI tools
• You cannot communicate professionally with clients
• Your spoken English is not strong enough to confidently represent a North American company

HOW TO APPLY

To get the application form:

Go to this Instagram post:

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Comment “EA” on the post and you will receive the application form.

Please do not send your application through DM.

The application will ask about your:

• EA and operations experience
• Dance/entertainment industry experience
• Current location and time zone
• Desired monthly compensation
• Pacific Time availability
• Technology and AI experience
• Leadership experience
• Current professional commitments

If you already have a video of yourself speaking English — such as an interview, reel, social media video, teaching video, presentation, podcast or Loom — you are welcome to include it.

This is helpful, but not required.

Qualified applicants will be invited to participate in a group interview.

START DATE

We are hoping to fill this position by early September 2026.

If you are a strong communicator, natural leader, problem solver, technology enthusiast, and proactive operator who wants to build a long-term career inside the dance and entertainment industry, I would love to hear from you.

Ready to apply?

Go to:

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Comment “EA” to receive the application form.