Executive Assistant / Operations Assistant

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: TYPE OF WORK

Full Time

: SALARY

$900 -$1200 per month

: HOURS PER WEEK

40

: DATE UPDATED

Feb 4, 2026

JOB OVERVIEW

Read This First:
Mandatory Requirement – Read Carefully
All applicants must complete a Culture Index assessment.
Applications without a completed Culture Index will be ignored.
No exceptions.

Please use this link to take the test: ---------- /s/A11TNMSuK1

We are hiring a senior-level Executive Assistant to work directly with the Founder of a growing U.S.-based supportive housing and real estate operation. You will function as a right-hand operator, not a task taker.
If you need step-by-step instructions, this role will not work for you.
If you are proactive, systems-driven, and used to running ahead of executives—keep reading.

What You’ll Actually Be Doing

Executive Support:
- Own inbox management (prioritize, draft responses, follow-ups)
-Full calendar control (scheduling, rescheduling, reminders, prep)
-Track commitments, deadlines, and open loops
-Prepare summaries, notes, and documents

Operations & Team Support:
-Coordinate hiring (job posts, screening, scheduling interviews)
-Communicate with employees (updates, reminders, follow-ups)
-Organize SOPs, templates, internal docs
-Improve workflows and recommend better systems

Real Estate & Property Operations:
-Communicate with landlords and property owners
-Prepare leases, addendums, and basic agreements (templates provided)
-Track maintenance issues across multiple properties
-Schedule vendors, repairs, inspections, and follow-ups
-Maintain clean property and maintenance logs

Outreach & Prospecting:
-LinkedIn prospecting for referral sources and partners
-Draft and manage outreach and follow-up messages
-Track conversations and responses

Light Personal Admin:
-Occasional personal scheduling or logistics to reduce executive load

This Role Is NOT For
- Entry-level VAs
- Applicants juggling multiple clients
- Anyone who waits to be told what to do
- People who “just execute tasks”

You are expected to think, d ---------- , and improve systems.

Required Experience:
-3+ years supporting a founder, executive, or business owner
-Strong written English (professional, clear, concise)
-Experience managing email and calendars independently
-Comfortable handling confidential information
-Confident communicating with landlords, vendors, and staff

Tools You Must Already Know:
-Google Workspace (Gmail, Calendar, Docs, Sheets)
-Task/project tools (ClickUp, Asana, Notion, or similar)
-LinkedIn search and messaging

Strongly Preferred
-Real estate, property management, construction, healthcare, or social services experience
-Experience creating or improving systems
-Ability to train the executive on best practices

Work Details
- Remote | Full-time preferred
-Must overlap with Pacific Time
-Long-term role with growing responsibility

Pay
Competitive and based on experience.
Top performers are rewarded long-term.

How to Apply
Submit:
-Resume
-Short cover letter explaining:
-Your executive support experience
-Why you are a strong fit for this role
-Confirmation that you have taken the Culture Index test

Final Note
We are looking for someone who wants long-term stability.

SKILL REQUIREMENT

Administrative Management Scheduling Executive Assistance

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Executive Assistant / Operations Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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