Executive Assistant + Marketing Specialist

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: TYPE OF WORK

Full Time

: SALARY

$1100-$1500/mo

: HOURS PER WEEK

40

: DATE UPDATED

Aug 27, 2026

JOB OVERVIEW

Executive Assistant & Marketing Specialist (Remote)

About the Role
A new to the market US based energy drink company is hiring a proactive, detail-oriented Executive Assistant & Marketing Specialist. This is a hybrid role — roughly 50% administrative/executive assistant support and 50% marketing execution.

You'll act as the right hand to the owner, who personally runs marketing for this brand as well as a few other companies. That means part of this role is being a dedicated EA — staying on top of the owner (and other team members) to make sure tasks, campaigns, and deadlines actually get done, not just started.

This is a great fit for someone who is highly organized, doesn't let things fall through the cracks, and is comfortable following up — repeatedly and professionally — until something is complete.

Location & Schedule
- Location: Remote
- Employment Type: Full-time
- Schedule: Flexible hours (as long as deliverables and deadlines are met; some overlap with Eastern Standard Time may be requested for calls/check-ins)
- Compensation: $1,000–$1,400/month USD, based on experience

Key Responsibilities

Executive Assistant Duties
- Track tasks, deadlines, and open items across this brand and the owner's other companies
- Proactively follow up with the owner and other team members/contractors until tasks are actually completed — not just assigned
- Manage calendar, scheduling, and inbox organization
- Keep a running list of priorities and flag what's falling behind
- Coordinate with vendors, contractors, and other team members
- Prepare reports, summaries, and meeting notes
- Handle data entry, file organization, and general admin support
- Research tasks as needed (competitors, influencers, suppliers, trends)

Marketing Duties
- Create and schedule content across social platforms (TikTok, Instagram, etc.)
- Write and edit marketing copy (social captions, product descriptions, emails, ads)
- Support TikTok affiliate/creator marketing efforts (recruiting affiliates, managing relationships, tracking performance) — training provided if you're new to this
- Help build and manage content on Shopify and/or Lovable (product pages, storefront updates, landing pages) — training provided
- Use AI tools (Claude Code, GPT Codex, or similar) to speed up content creation, copywriting, research, and light development tasks — training provided
- Design graphics and marketing assets in Photoshop/Canva (social posts, ads, product creative)
- Monitor campaign and content performance, and report back with clear takeaways
- Stay current on marketing trends and bring new ideas to the table

Invoicing & CRM Duties
- Send and track invoices to clients, affiliates, or partners
- Follow up on outstanding/unpaid invoices until resolved
- Keep the CRM updated with accurate contact, deal, and status information
- Log new leads, contacts, and interactions into the CRM
- Monitor the CRM for tasks or follow-ups that are due and flag them proactively
- Pull basic reports from the CRM as needed (pipeline status, outstanding invoices, etc.)

Requirements
- Proven experience as an Executive Assistant, Virtual Assistant, or similar high-level admin support role
- Proven experience with social media/marketing (content creation, scheduling, community management, or campaign support)
- Excellent attention to detail — things should not slip through the cracks on your watch
- Strong follow-up skills — comfortable checking in on and chasing down tasks (including with the owner) until they're done
- Strong written and spoken English communication skills
- Highly organized, self-motivated, and able to manage multiple priorities across multiple companies
- Reliable internet connection and a quiet home office setup
- Willingness to learn new tools and platforms on the job — training will be provided

Nice to Have
(You don't need to already know all of these — we're happy to train the right person. Any existing experience with the below is a big plus.)
- Experience with TikTok affiliate/creator marketing (recruiting, managing, or supporting affiliate programs)
- Familiarity with Shopify and/or Lovable
- Comfortable using AI tools such as Claude Code, GPT Codex, or similar for tasks, content, or light development work
- Working knowledge of Photoshop and Canva
- Experience with other e-commerce or DTC brands, ideally in beverage/CPG
- Basic video editing skills (CapCut, Canva Video, etc.)
- Experience managing multiple brands/clients at once
- Familiarity with influencer/affiliate platforms (e.g., TikTok Shop, Shopify Collabs)
- Familiarity with invoicing tools (e.g., QuickBooks, Wave, Stripe Invoicing) and/or CRM platforms (e.g., HubSpot, Klaviyo, Zoho)

What We Offer
- Competitive monthly pay based on experience
- Long-term, stable remote position with room to grow
- Flexible hours
- Direct, close working relationship with the owner across multiple brands
- Opportunity to take on more ownership and responsibility over time

How to Apply
1. Your resume/CV
2. A brief cover message explaining your Executive Assistant/VA experience and your social media/marketing experience
3. Portfolio or examples of past content/campaigns you've managed (and any design, Shopify, or AI-tool experience, if applicable)
4. A short note on how you stay on top of tasks and follow up on things until they're done
5. Your availability

We look forward to hearing from you!

SKILL REQUIREMENT

CRM Social Media Management Executive Assistance

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Executive Assistant + Marketing Specialist

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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