Executive Assistant (Inbox & Follow-Up Ownership)

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: TYPE OF WORK

Any

: SALARY

$600/MO

: HOURS PER WEEK

30

: DATE UPDATED

Jan 29, 2026

JOB OVERVIEW

I’m looking for a sharp, detail-oriented Executive Assistant to own inbox coordination, follow-ups, and task tracking across multiple ongoing threads. This role is about closing loops, not just managing messages.

You’ll act on my behalf to ensure nothing stalls, deadlines are respected, and outstanding items are consistently followed up without being pushy or tone-deaf.

Core Responsibilities

— Monitor and manage email inbox (Proton Mail)
— Track outstanding requests, documents, and dependencies
— Send professional follow-ups and status check-ins on my behalf
— Maintain a clear task / follow-up tracker
— Escalate blockers or delays with concise summaries
— Ensure open loops get closed

What This Is / Is Not

— This is not calendar management or personal admin
— This is high-judgment coordination and follow-through
— You will not make decisions for me, but you must know when to escalate
— You must be comfortable following up with professionals (executives, lawyers, writers, clients)

Ideal Candidate

— Strong written English (professional, neutral tone)
— High attention to detail
— Comfortable following up without sounding needy or aggressive
— Organized, proactive, and reliable
— Discreet and security-minded
— Prior EA or senior VA experience preferred

To Apply, please include:

— A brief summary of your EA experience
— One example of a professional follow-up message you would send
— Your availability and preferred weekly hours

Scenario Question: You emailed someone requesting a document needed to move work forward. It’s been 7 business days with no response. What would you do next? Please be specific.

SKILL REQUIREMENT

Administrative Management Email Handling Executive Assistance

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Executive Assistant (Inbox & Follow-Up Ownership)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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