Executive Assistant / Client Coordinator

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TYPE OF WORK

Full Time

SALARY

up to $1200 per month

HOURS PER WEEK

40

DATE UPDATED

Aug 29, 2026

JOB OVERVIEW

Our client is looking for an Executive Assistant / Client Coordinator to support a US-based professional services firm. The ideal candidate is highly organized, proactive, and experienced in managing client workflows, deadlines, and follow-ups without constant supervision. You must be comfortable communicating directly with US clients by email and phone and be willing to flag bottlenecks or outstanding items, including those on the client’s side.

Key Responsibilities:

- Track approximately 60 clients across multiple workflow stages
- Monitor deadlines, job status, and outstanding items
- Proactively follow up with clients and internal team members
- Communicate with US clients by email and phone
- Maintain accurate records and workflow updates
- Support administrative and executive-level tasks

Qualifications:

- At least 3 years of experience as an Executive Assistant, Client Coordinator, or Administrative Support professional
- At least 2 years supporting a US-based company
- Strong written and spoken English
- Experience managing client workflows, pipelines, deadlines, and follow-ups
- Experience with MS Office and Google Workspace
- TaxDome, Canopy, Karbon, or similar practice management software is a plus
- Experience supporting a US accounting, tax, bookkeeping, or professional services firm is strongly preferred
- Willing to work 10:00 AM–7:00 PM Arizona time (Mountain Time, no daylight saving)

Screening Questions: (Answers should be based on experiences)

1. Describe your experience supporting a US-based company. What were your primary responsibilities?
2. Tell us about a workflow or client pipeline you managed. How did you track deadlines, follow up on outstanding items, and identify work that was stuck?
3. Give an example of a time you identified a bottleneck or delay caused by your client, manager, or internal team. How did you communicate and resolve it?

Application:
Qualified applicants must email their resume and answers to all screening questions to ---------- that do not follow these instructions will not be processed.

SKILL REQUIREMENT
Sales Management Outbound Calls Executive Assistance
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