Mia Labs, Inc.

Executive Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

US $400/week

: HOURS PER WEEK

40

: DATE UPDATED

Aug 28, 2026

JOB OVERVIEW

JOB OVERVIEW

Mia is an AI agent transforming communication at car dealerships by acting as a super employee, handling phone calls, texts, emails, and more. We bridge the gap between modern customer expectations and the outdated communication systems of dealerships. Our mission is to make the car buying and servicing experience frictionless, scalable, and genuinely helpful.

We're hiring a full-time Executive Assistant to work directly under our Chief of Staff, with support extending to the executive team. The person in this seat runs recurring programs end to end, owns documentation that other teams depend on, and is trusted with visibility into how the company operates.

WHAT YOU'LL DO
Executive & Calendar Support
Manage inboxes, flag what's urgent, draft responses, and close the loop on follow-ups.
Book flights and hotels for C-suite level. Schedule and coordinate meetings across multiple time zones.
Prepare agendas, capture notes in meetings, and distribute clear action items afterward.

Weekly Competitive Intelligence
Own our weekly Competitive Matrix Report from start to finish. Each week you'll monitor a defined set of competitors across LinkedIn, press releases, company websites, and thought-leadership content; log every new item; and write a short analyst summary of what it means for us.
Track follower counts and other movement signals week over week.
Update the reporting dashboard and live tracker, then send the executive summary out every Friday.
This is the most analytical part of the role. You'll be reading between the lines of competitor announcements, not just copying links.

Cross-Functional Research Support
Act as the interim research partner to Marketing and Product on competitor benchmarking, including feature comparisons, pricing signals, positioning shifts, and integration or partnership news.

Documentation & Process
Draft and maintain process documents and SOPs for the Chief of Staff. This means turning "here's how we do this" into a written page someone else can follow without asking questions.
Keep company records, trackers, and filing systems organized and current.
Prepare and format documents, spreadsheets, and presentations.

REQUIRED SKILLS & QUALIFICATIONS
At least a year of experience as Executive Assistant, Administrative Assistant, or VA supporting senior leadership.
Excellent written and verbal English. A large portion of this role is writing that executives will read.
Strong organizational skills and the judgment to prioritize by being proactive.
Comfort with Google Workspace, Microsoft Office, and Slack.
High attention to detail, especially with numbers, names, and dates.
Ability to work independently across a full day with limited overlap.
Willingness to pick up new tools quickly.

NICE TO HAVE
Experience with Confluence and Jira.
Familiarity with HubSpot or a comparable CRM.
Comfort with Claude and AI tools for research, drafting, and summarizing.
Prior competitive research, market research, or analyst-adjacent experience.

WORK SETUP
Full-time, 40 hours/ week based on Central time. (i.e., 8:30 AM - 4:30 PM CT, exact working hours TBC)
Remote, Philippines-based.
Starts as an independent contractor, paid weekly directly through your bank account.
Strong potential to convert to an Employer of Record arrangement with full statutory Philippine benefits (SSS, PhilHealth, Pag-IBIG, 13th month pay) based on performance and business needs.
Rate: USD 400/week

How to Apply:
Kindly follow the directions below for your application to be considered.
Please use the subject title [First Name + Last Name: EA Vacancy] / example: Jane Doe: EA Vacancy

- A short intro about your professional background and a recurring report or process you've owned, maximum 5 sentences.
- A link to your latest resume (ensure that the link is open to public viewing)

SKILL REQUIREMENT

Competitor Analysis AI Tools Executive Assistance

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0015
Controller Execution Time ( Jobseekers / Job )	0.0289
Total Execution Time	0.0315

GET DATA

No GET data exists

MEMORY USAGE

1,503,264 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Assistant-1718981

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0142 seconds) (Hide)

0.0007	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0011	SELECT * FROM `employer_jobs` WHERE `job_id` = 1718981 LIMIT 1
0.0011	SELECT * FROM `employers` WHERE `employer_id` = 857454 LIMIT 1
0.0013	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1718981 AND `misc`.`id` IS NULL
0.0012	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-09-07',ej.date_added) duration_days, DATEDIFF('2026-09-07',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-09-07',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1718981'
0.0005	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1718981
0.0010	`UPDATE employer_jobs SET hit_counts = '*Aug-28-2026=1012Aug-29-2026=341Aug-30-2026=141Aug-31-2026=173Sep-01-2026=114Sep-02-2026=62Sep-03-2026=45Sep-04-2026=49Sep-05-2026=23*Sep-07-2026=1' WHERE job_id= '1718981'`
0.0012	`UPDATE employer_jobs SET monthly_hits = '*Aug-2026=1667*Sep-2026=294' WHERE job_id= '1718981'`
0.0017	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1718981' AND status LIKE 'sent%' ORDER BY id DESC`
0.0007	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1718981
0.0018	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '857454' AND `date_added` >= '2022-06-08'
0.0014	`select * from teasers`
0.0005	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1788804745
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Assistant-1718981
csrf-token	10a139f92cff6435a9141e0f34bd7368
job_search_keyword

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.49
HTTP_DNT

Mia Labs, Inc.

Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?