Executive Assistant

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TYPE OF WORK

Part Time

SALARY

$6-7/hr

HOURS PER WEEK

-12

DATE UPDATED

Aug 6, 2026

JOB OVERVIEW

Executive Assistant Wanted.

We are in need of a skilled Executive Assistant who is highly organized, proactive, and operations-minded who can serve as a dependable right hand and help keep projects, people, and priorities moving forward.

This person will support Ryan and Alex directly across business, content, operations, contractors, and light business admin.

Someone who can successfully do all of the following responsibilities without the owners having to follow up (to see if they were done correctly or done at all) or step in and do them.

The EA Will:
1. Communicate daily with Ryan and Alex to get necessary information for duties, understand the scope of what we're building, our messaging, and our offers. Check in with updates on current tasks and offer feedback and insights along the way.

2. Help Alex set up a calendar in GoHighLevel that links with his Google Calendar so clients can book directly rather than coordinating times back and forth manually. Track and schedule both personal and business appointments with calendars linked so blocking off time on one blocks time on the other.

3. Maintain Ryan's calendars in GHL for booking discovery calls and keep his availability up to date.

4. Download Zoom recordings, trim them, and upload to Google Drive for archiving.

5. Create instruction manuals for each employee role in the business so all processes are documented and could be used to train a new employee when turnover happens.

6. Manage operations and make sure processes run smoothly.

7. Maintain workflows tied to all projects and create documents detailing those workflows to be included in the instruction manuals.

8. Offer feedback on how all processes and products could be improved.

For launches:
-Set KPIs for the success of the launch: conversion rates, email open rates, upsell percentages, etc.
-Track low ticket offer performance post-launch using split tests set up by our sales funnel builder and make suggestions on funnel improvements based on the data.
-Make sure all content created for the launch looks professional and meets Alex's standard for publication. Get feedback from him and communicate back to contractors what needs to be changed. (Content includes all Facebook ad videos, module videos and workbooks, and how things appear in the membership portal. We don't expect you to make these changes yourself.)
-Test our software and technical tools to make sure user experience is smooth (landing pages, webinar functionality, etc.).

About the Role:
This is a fully remote part-time position requiring 20-25 hours per week to start, with the option to increase to full-time (35-40 hours).

Pay is $6-$7/hour depending on experience. There will be a two-month trial period starting at $5/hour. After a 6-month performance review, we will determine an increase in pay to $7-$8/hour.

Working hours are 11am-7pm MDT. You will track your time using Toggl and payroll is processed every two weeks on Mondays. You will have PTO for national and special Philippine holidays, plus 10 days/year of PTO if the role becomes full-time.

Are You the Right Fit?

Ask yourself:

Are you exceptionally organized and able to manage multiple moving parts at once?
Are you strong at follow-through and not satisfied with tasks sitting unfinished?
Are you comfortable with recurring systems and routines, including checklists, SOPs, and repeatable workflows?
Are you an excellent note-taker who can clearly capture action items and next steps?
Are you trustworthy and discreet, especially with inboxes, internal operations, and sensitive information?
Are you calm under pressure, especially when priorities shift or several things need attention at once?

If so, please read through the entire job announcement before applying.

About InnerShift:
InnerShift is a personality-focused coaching and personal development company helping entrepreneurs and leaders uncover their authentic identity and build businesses aligned with who they really are. We are a small, fast-moving team and this role is central to keeping everything running well.


Our Tech Stack:
Since you will need to work efficiently on assigned tasks with little assistance, ideally you will have working knowledge of products in our tech stack. If not, we will provide training through screen recordings, onboarding documents, and Zoom calls. You MUST be willing to use Google and YouTube to learn the software required for your job.

GoHighLevel (GHL)
Google Workspace (Drive, Calendar, Docs, Sheets)
Zoom
Claude, ChatGPT, or other AI tools (required competency)

Of the qualified applicants, we will prioritize those with more familiarity with our tech stack.

Requirements:
GoHighLevel experience
Strong Google Drive organization skills
Experience with Claude, ChatGPT, or other AI tools
Familiar with Zoom settings, setting up meetings, and downloading recordings
Strong English writing and speaking skills (C1 on the CEFR framework)
Able to manage projects and several moving parts while communicating between all responsible parties
Detail-oriented and meticulous, double-checks work before submitting
Proactive and resourceful, able to notice gaps, flag issues, and ask smart questions
Tech-comfortable and able to learn new systems

How to Apply:

If your interest is piqued, please reply to this job post and do the following:

1. What is the name of the coaching methodology Alex developed?
2. Read about how clients work with Ryan and Alex at ---------- .
3. In the subject line, include only the title of one book from the Leadership section of our recommended reading list and the number of years you have worked as an EA or admin.
4. Include a quality headshot according to the requirements found on this page: ---------- /photos. (You do NOT need to send a video of you walking.)
5. List which softwares in our tech stack you already know how to use and your approximate proficiency of each on a scale of 1-10.
6. Do not send a resume.
7. Tell us whether or not you already have a day job.
8. Let us know how many hours you are available to work each week, for example 20, 25, or 30.
9. Your application will be disqualified if you email us directly, send a resume, write a subject line like 'I'm your next rockstar', or follow us on social media.

Please only apply if you are super detail-oriented and beyond organized. You must have at least 2 years of work experience in the admin or EA space for an online business.

We are looking to bring you on board and want you to be a part of our dynamic, small but fun team. We're looking for you to grow with us!

We will consider applicants who are able to successfully fulfill all criteria above.

Thank you for taking the time to apply.

SKILL REQUIREMENT
Administrative Support Executive Assistance Virtual Assistant
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