Executive Assistant

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Trade Launch & High Five Painting

Remote | Full-Time

Who We Are

Trade Launch and High Five Painting are high-growth companies built around helping businesses scale through proven systems, leadership, and execution.

As our founder continues to grow both companies, we're looking for an exceptional Executive Assistant who can take complete ownership of the administrative side of the business, allowing the founder to focus on growth, leadership, sales, and strategic initiatives.

This is not a traditional assistant role.

We're looking for someone who loves organization, thrives on solving problems independently, and takes pride in making everything run smoothly behind the scenes.

The Mission

Your primary responsibility is simple:

Own the founder's inbox and calendar so they never have to be the first person touching emails or meeting requests again.

Beyond that, you'll become the operational backbone that keeps communication, scheduling, travel, content coordination, and day-to-day administration moving efficiently across both companies.

You should be someone who anticipates problems before they happen and solves them without needing constant direction.

What You'll Own
Executive Calendar Management

Take complete ownership of the founder's calendar.

This includes:

Booking and confirming meetings
Rescheduling appointments when necessary
Managing multiple calendars across businesses
Protecting deep work and focus blocks
Coordinating internal meetings
Coordinating client meetings
Managing podcast recordings
Organizing onboarding sessions
Preventing scheduling conflicts
Managing multiple time zones while traveling
Executive Inbox Management

Manage all incoming email communication across multiple business and personal inboxes.

Responsibilities include:

Daily inbox organization
Responding to emails on behalf of the founder
Prioritizing urgent communication
Routing emails requiring founder approval
Following up with clients and tea ---------- mbers
Maintaining inbox organization
Ensuring no communication slips through the cracks
Communication Management

You'll become the central communication hub for the founder.

Responsibilities include:

Following up on outstanding conversations
Managing direct messages
Routing internal communication
Drafting messages from voice notes
Ensuring prompt responses across communication channels
Travel & Event Coordination

Plan and organize all travel logistics.

Including:

Flights
Hotels & Airbnbs
Ground transportation
Complete travel itineraries
Conference logistics
Event coordination

Your goal is to ensure the founder simply shows up.

Administrative & Financial Support

Assist with administrative organization including:

Organizing receipts
Routing invoices
Supporting bookkeeping processes
Tracking business expenses
Coordinating documentation for accounting
Research & Preparation

Prepare the founder before important meetings by:

Conducting research
Preparing meeting briefs
Researching vendors
Gathering information for projects
Organizing recommendations and options
Content Coordination

Help keep the content engine moving by:

Coordinating with editors
Organizing raw content
Scheduling content
Managing publishing timelines
Sending reminders for content creation
Keeping content assets organized
Personal Executive Support

You'll also assist with personal administrative responsibilities, including:

Appointment scheduling
Gift purchasing
Errands
Personal travel coordination
Miscellaneous executive support
What We're Looking For

We're not looking for someone who waits to be told what to do.

We're looking for someone who:

Is extremely organized
Has exceptional attention to detail
Communicates professionally
Solves problems independently
Takes initiative without being asked
Protects the founder's time
Follows through until every task is complete
Is comfortable making decisions within established guidelines
Can prioritize effectively in a fast-paced environment
Handles confidential information with professionalism
You'd Be a Great Fit If...
You naturally organize everything around you.
You hate unfinished tasks.
You enjoy improving systems and workflows.
You think several steps ahead.
You communicate clearly and professionally.
You don't need constant supervision to produce excellent work.
You enjoy supporting high-performing entrepreneurs.
Success in This Role Looks Like
The founder rarely opens their inbox.
Meetings are scheduled seamlessly without conflicts.
Communication is fast, professional, and organized.
Travel happens without last-minute stress.
Administrative work is completed before it's requested.
Projects continue moving even when the founder is unavailable.
Every loose end gets tied up without reminders.
Why Join Us?

This isn't just another Executive Assistant role.

You'll work directly alongside the founder of two rapidly growing companies, gaining exposure to high-level business operations, leadership, marketing, sales, and entrepreneurship.

You'll have significant ownership, real responsibility, and the opportunity to become one of the most trusted people inside the organization.

If you're someone who loves bringing order to chaos, takes pride in execution, and wants to make a measurable impact every day, we'd love to hear from you.