Executive Administrative Assistant

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: TYPE OF WORK

Any

: SALARY

$5 - $7 (DoE)

: HOURS PER WEEK

TBD

: DATE UPDATED

Aug 4, 2026

JOB OVERVIEW

We are looking for an experienced and highly organized Executive Administrative Assistant to provide administrative, accounting, and operational support. This role is ideal for someone who is detail-oriented, proactive, and comfortable managing multiple responsibilities in a fast-paced environment.

The ideal candidate must have **hands-on experience with QuickBooks Online (QBO) and AccuLynx and be confident handling administrative, billing, CRM, and data management tasks.

Key Responsibilities
- Perform general administrative support, data entry, and data mining
- Manage and maintain accurate records in AccuLynx
- Assist with CRM management and marketing automation
- Upload and organize material and labor bills
- Process invoices, bills, and payments
- Apply invoices and credits to the appropriate jobs
- Prepare and process weekly checks for crews and subcontractors
- Process and track adjuster fees
- Maintain accurate job-related billing and payment records
- Monitor and respond to emails
- Handle and return phone calls received through the answering service
- Maintain organized and accurate information across QBO, AccuLynx, and other systems
- Provide additional administrative and operational support as needed

Qualifications
- Hands-on experience with QuickBooks Online (QBO) – Required
- Hands-on experience with AccuLynx – Required
- Previous experience as an Executive Administrative Assistant, Administrative Assistant, or similar role
- Experience with invoicing, billing, accounts payable, or bookkeeping-related tasks
- Experience with CRM management and data entry
- Strong attention to detail and accuracy
- Excellent written and verbal English communication skills
- Strong organizational and time-management skills
- Ability to prioritize and manage multiple tasks independently
- Proactive, dependable, and comfortable taking ownership of assigned responsibilities

Experience in the roofing, construction, restoration, or contracting industry is a strong advantage.

How to Apply: Please send an email to ----------

SKILL REQUIREMENT

Quickbooks Attention to Detail Executive Assistance

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Executive Administrative Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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