Exec Assistant and Brand Manager

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: TYPE OF WORK

Full Time

: SALARY

N/A

: HOURS PER WEEK

40

: DATE UPDATED

Sep 15, 2025

JOB OVERVIEW

Executive Assistant: Keeping us organized with deadlines, project tracking, and coordination so we scale smoothly as the vision grows.

The EA is the strategic backbone and operations engine for the BookBully movement. Their role goes beyond scheduling

-building systems
- managing workflows
-creating order so I can focus on growth, creative direction, and being the face of BookBully.

Key Responsibilities

1. Operational Management
• Own the master calendar: content deadlines, book club meetings, merch drops, partnerships, and events.
• Coordinate communication across your creative team (video editor, content creator, social media manager) to keep everyone on track.
• Build and maintain SOPs (standard operating procedures) for repeatable processes: content publishing, book club rollouts, merch fulfillment.

2. Global Book Club Infrastructure
• Develop and maintain a Chapter Leader database (contacts, cities, onboarding status).
• Help design the Chapter Leader starter kit (guidelines, branding, book pick templates).
• Track chapter growth, engagement, and metrics for reporting.
• Schedule and facilitate global leader check-ins (monthly/quarterly).

3. Revenue Stream Support
• Coordinate with publishing partners, bookstores, or affiliate networks for book review monetization.
• Manage logistics for merchandising: liaising with suppliers, ensuring fulfillment timelines, tracking inventory.
• Research and prepare briefs on new revenue opportunities: sponsorships, speaking gigs, literacy campaigns.

4. Engagement Beyond Social Media
• Oversee the setup and moderation of BookBully ---------- /Slack/Newsletter to deepen community ties.
• Coordinate offline activations: reading parties, city meetups, book fairs.
• Track and compile feedback from the community to refine events and content.

5. Founder Support (You)
• Handle daily admin: emails, scheduling, follow-ups with partners or sponsors.
• Prepare briefing docs before external meetings (background research, talking points).
• Keep you aligned with long-term milestones (BookBully clubs, global expansion, partnerships).

Prerequisites:
1. Fluent in English
2. Past experience working with US-based companies
3. No other work obligations
4. Consistent, reliable internet access
5. Willingness to work PST hours

Generic applications will not be considered.

SKILL REQUIREMENT

Coordination Scheduling Executive Assistance

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Exec Assistant and Brand Manager

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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