EXECUTIVE VIRTUAL ASSISTANT / OPERATIONS COORDINATOR

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: TYPE OF WORK

Part Time

: SALARY

To be agreed upon

: HOURS PER WEEK

20

: DATE UPDATED

Aug 14, 2026

JOB OVERVIEW

Busy One-Man Home-Service Business — Long-Term Position

I own and operate a busy home-service company in Las Vegas. I am looking for a highly organized, confident, and proactive virtual assistant who can help me grow the business while also keeping me organized, accountable, and focused.

This is not a position for someone who simply waits for instructions. I need someone who notices what needs to be done, follows up persistently, and helps make sure important responsibilities do not get forgotten.

You will essentially serve as my administrative right hand.

PRIMARY RESPONSIBILITIES

Business Support

* Answer and organize emails.
* Identify messages that require my response.
* Draft routine email and text responses for my approval.
* Follow up on estimates, customers, invoices, and outstanding opportunities.
* Make outbound calls to property managers, apartment communities, and prospective commercial clients.
* Maintain customer and prospect lists.
* Help manage my calendar and daily schedule.
* Confirm appointments and help organize efficient scheduling.
* Request customer reviews.
* Enter and organize information in our CRM.
* Organize receipts, documents, applications, and business records.
* Assist with basic social-media posting and marketing coordination.
* Track projects and follow them through completion.

OWNER ACCOUNTABILITY

An important part of this position is helping me stay focused and complete my responsibilities.

You will be expected to:

* Conduct a short morning planning meeting with me.
* Help identify my three most important tasks each day.
* Make sure I review important emails and respond to them.
* Track applications, paperwork, licenses, checks, mail, and deadlines.
* Follow up with me until important tasks are completed.
* Ask for confirmation or proof when something has been finished.
* Help prevent unfinished responsibilities from quietly disappearing.
* Conduct a short end-of-day review.
* Prepare a weekly accountability and performance report.

You must be comfortable respectfully reminding the owner more than once. If I become busy or distracted, I need you to follow up—not assume the task is no longer important.

WHO I AM LOOKING FOR

The right person will be:

* Extremely organized and dependable.
* Confident, persistent, and respectfully assertive.
* Comfortable holding the owner accountable.
* Able to work independently without constant direction.
* An excellent English speaker and writer.
* Comfortable speaking with American customers and business contacts.
* Experienced with email, calendars, spreadsheets, CRM systems, and online research.
* Able to protect confidential business and customer information.
* Capable of distinguishing between urgent, important, and routine matters.
* Interested in a stable, long-term position and growing with the company.

Experience as an executive assistant, operations assistant, project coordinator, dispatcher, customer-service representative, or appointment setter is strongly preferred.

WORKING HOURS

The position must overlap with normal Pacific Time business hours in the United States. The exact schedule and number of weekly hours will be discussed with qualified applicants.

HOW SUCCESS WILL BE MEASURED

* Important emails are reviewed and answered promptly.
* Appointments and deadlines are not missed.
* Applications and paperwork are completed on time.
* Leads, estimates, and customers receive consistent follow-up.
* Outbound business-development activity is completed.
* The owner begins and ends each day with a clear plan.
* Fewer important responsibilities remain unfinished.
* Business opportunities and revenue increase.

HOW TO APPLY

Please submit:

1. A short introduction explaining why you are a good fit.
2. Your previous experience supporting a business owner or executive.
3. An example of how you handled a client who repeatedly delayed an important task.
4. Your availability in Pacific Time.
5. Your desired hourly or weekly compensation.
6. A short voice recording introducing yourself.

Please begin your application with the words “Daily Follow-Through” so I know you carefully read the entire posting.

This is intended to become a trusted, long-term position. I am looking for someone who will do more than complete assignments. I need someone who will help create structure, maintain momentum, and become an important part of growing the business.

SKILL REQUIREMENT

Project Management Lead Generation Executive Assistance

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EXECUTIVE VIRTUAL ASSISTANT / OPERATIONS COORDINATOR

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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