Digital Marketing, Systems & Business Development Assistant

NoDefeat is a growing wellness, leadership, and personal development company focused on helping high-achieving women thrive personally and professionally. Our work includes coaching programs, digital products, community experiences, speaking engagements, corporate wellness and leadership programming, school-based initiatives, events, and strategic partnerships.

We are looking for a highly organized, creative, resourceful, and tech-savvy Digital Marketing, Systems & Business Development Assistant to work directly with the founder and help grow the brand.

This is a hands-on role combining social media and content creation, business development and opportunity research, Kajabi support, client/community support, and administrative organization. You do not need to know everything on day one. We are willing to train the right person who is dependable, proactive, comfortable with technology, and eager to learn.

KEY RESPONSIBILITIES

Speaking, Media & Business Development
• Research speaking opportunities, conferences, panels, podcasts, media opportunities, workshops, and events
• Research companies, schools, universities, nonprofits, professional associations, women's organizations, chambers, and other potential partners
• Identify corporate wellness, leadership development, women's programming, and workshop opportunities
• Find appropriate decision-makers and contact information
• Research RFPs, vendor opportunities, speaker applications, and partnership opportunities
• Help complete and submit speaking and media applications
• Send approved outreach and follow-up emails
• Maintain an organized pipeline of prospects, submissions, deadlines, responses, and follow-ups
• Help us consistently build opportunities for speaking engagements, partnerships, programs, media exposure, and organizational contracts

Social Media & Marketing
• Create and post content for Instagram, Facebook, TikTok, LinkedIn, and other platforms
• Create professional Canva graphics
• Edit short-form videos and Reels using existing footage
• Help write and format captions based on direction provided
• Schedule and publish approved content
• Repurpose content across multiple platforms
• Create flyers and promotional materials for programs, events, launches, and speaking engagements
• Help organize photos and video content
• Support marketing campaigns and maintain brand consistency

Kajabi & Digital Systems
• Build and update landing and sales pages
• Upload videos, PDFs, worksheets, and course materials
• Set up email sequences and automations
• Schedule program and community content
• Update products and offers
• Support member onboarding
• Test links, emails, forms, and pages
• Keep digital programs and files organized

Kajabi experience is a plus, but we are willing to train someone who is comfortable learning new technology.

Community & Client Support
• Send welcome messages and reminders
• Assist with client and community follow-up
• Track participation, onboarding, and outstanding action items
• Help organize client information
• Support community communications

Administrative & QuickBooks Organization
• Help organize business income and expenses
• Organize receipts, invoices, statements, and financial documents
• Assist with setting up and maintaining QuickBooks
• Help categorize and organize transactions
• Track invoices and payments
• Maintain organized monthly financial records
• Keep records organized and ready for our accountant/tax professional
• Maintain organized digital business files

You are not expected to be an accountant or provide tax advice. We need someone who can help us create and maintain an organized financial system.

WHO WE'RE LOOKING FOR

We care about work ethic, communication, initiative, and follow-through.

You should:
• Have strong written English and communication skills
• Be organized and detail-oriented
• Be comfortable conducting online research
• Have Canva and social media experience
• Be able to edit basic Reels/short-form videos
• Understand Instagram, Facebook, TikTok, and LinkedIn
• Be comfortable with Google Docs and Google Sheets
• Be willing to learn Kajabi and QuickBooks
• Follow instructions carefully
• Meet deadlines without constant reminders
• Be comfortable receiving feedback and making corrections
• Be proactive and willing to find solutions
• Be interested in growing with the company long-term

This is a part-time remote position starting at approximately 15 hours per week. Training and direction will be provided, with the opportunity for additional hours and responsibilities as the company grows.

TO APPLY:

Please include:

A short introduction and why you're interested in this position.
Your experience with Canva and social media.
Any experience with Kajabi, QuickBooks, online research, virtual assistance, lead generation, or business development. It's okay if you haven't used all of them.
An example of a social media graphic or Reel you've created, if available.
Your current availability.
Confirmation that you are comfortable with the posted starting rate and approximately 15 hours per week.
Tell us about a time you had to learn a new tool or skill and how you approached it.

IMPORTANT: Begin your application with the words “NO DEFEAT” so we know you read the entire job description.