C Suite Executive Assistant

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TYPE OF WORK

Full Time

SALARY

10-15$

HOURS PER WEEK

40

DATE UPDATED

Sep 16, 2026

JOB OVERVIEW

How to Apply

Send us both of the following. Applications missing either one will not be reviewed.

-Your updated resume
-A short intro video (2–3 minutes) — introduce yourself, walk us through your EA experience supporting multiple people at once, and tell us about a time you received direct critical feedback and what you did next.




Qualifications
-Hands-on Executive Assistant experience covering scheduling, expense management, and travel coordination for multiple stakeholders at once — not just a single principal
-Microsoft Outlook proficiency — explicitly called a must-have by the client
-General comfort with Microsoft Word and PowerPoint
-Concur or a comparable expense platform
-Private equity or professional-services background, or a genuine aptitude for it
-CRM experience a plus (the firm uses Deal Cloud)
-Real interest in AI tools is a meaningful plus — the firm is actively piloting AI-based scheduling and note-taking tools and welcomes a candidate who brings ideas of their own



About the Role

A US private equity firm is hiring a full-time remote Executive Assistant to take over the scheduling, expense, and travel support its junior deal team has outgrown. Today that support runs through a part-time contractor with limited, inconsistent availability. Before that, the deal team largely handled it themselves. This role fixes that.

This is not a one-to-one EA seat. You will support roughly 10 people on the junior deal team (VP level and below) as a shared resource. Some will lean on you heavily, others occasionally — that variation is normal and expected. You'll work alongside the firm's existing in-house EA, who supports the founder and managing partner, and an incoming second EA supporting four senior leaders.

The role is built to grow. As trust is established, responsibilities expand into CRM support, vendor and event coordination, and higher-level work. The ceiling is deliberately undefined — it depends on what you demonstrate.

The firm describes itself as relationship-driven and family-oriented. Leadership has been explicit: they want this person to feel like a real member of the team, not an outsourced resource handling requests from a distance.

Non-Negotiables

Read these carefully. A candidate who is strong technically but misses any of these will not succeed here.

1. Genuinely high responsiveness. The client named this as the single most important trait — ahead of any technical skill. Every message gets a quick acknowledgment, even when you don't have the full answer yet. "Received, circling back shortly" is expected and valued. Silence is not.

2. Thick skin. The culture is opinionated and vocal. Feedback is given often and directly. You are expected to absorb it, adjust, and keep your energy up — not take it personally or lose momentum.

3. Mistakes that don't repeat. An occasional error is expected and won't be held against you. Repeating the same mistake is what erodes trust.

4. Priority judgment without being told. A request from the managing partner or a senior deal-team member takes precedence over a junior one. You need to know that without it being spelled out each time — and have the confidence to tell someone their task is queued.

5. Deal awareness. You must learn to tell the difference between a routine personal lunch and travel tied to a live deal's management presentation. One can move. The other cannot.

6. Energetic, punctual, reliably present. In a remote seat, energy has to come through in writing and on calls. Competent but flat will not work here.

7. Detail-orientation that reduces back-and-forth. Flag the scheduling conflict or the drive-time gap before it becomes a problem, not after. The whole point of this role is to save the team effort, not create more.

8. Initiative. Solve it first, escalate second. Bringing a problem with a proposed answer is the standard.

9. Strong written and verbal English. You cannot prioritize correctly if you don't fully understand what's being asked.

Day-One Responsibilities

1.Calendar management

Scheduling meetings, sending Zoom and calendar invites
Coordinating availability across roughly 10 deal-team members
Calendar blocking, and anticipating drive time or connectivity gaps around in-person meetings

2. Expense management

Tracking and reporting through Concur, generally on a monthly cadence per person

3. Travel coordination

Booking and managing flights, hotels, and logistics
Matching flights and hotel stays when several team members travel together for the same deal


4. Growth Responsibilities (as trust is established)
CRM data entry and administration, working alongside the senior EA
Vendor and pricing coordination for firm events, including the annual meeting
Broader, higher-level work based on demonstrated reliability and initiative


5. Reporting
Primary day-to-day contact and trainer: the firm's senior in-house Executive Assistant
For expense allocation and Concur questions: the firm's Controller
Once the incoming second EA is onboarded, you'll report jointly to both

SKILL REQUIREMENT
Finance Management Executive Assistance Travel Management
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