AI-Powered Executive Assistant | Hiring ASAP

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TYPE OF WORK

Full Time

SALARY

$7 per hour (USD)

HOURS PER WEEK

40

DATE UPDATED

Apr 6, 2026

JOB OVERVIEW

About This Role
This is not a role for someone who needs a playbook — or someone who uses AI just to draft a quick email.
We are looking for an Executive Virtual Assistant who is a true AI power user: someone who actively leverages AI platforms to create content, analyze data, edit visuals, and build efficient workflows. Beyond AI fluency, you will take full ownership of outcomes across both business and personal operations for the President of the company.
You think in systems, not checklists. You find clarity in chaos. You connect dots others miss — and when you execute, you don't just complete the task, you improve it.
If you need structure handed to you, or if AI is still an occasional tool rather than a daily system — this is not the right fit.

Key Responsibilities
AI-Powered Execution Use AI tools daily and at an expert level to accelerate output. This includes creating and editing videos, altering and enhancing photos, conducting deep-dive research and analysis, generating content, and building workflows that multiply your productivity. You are expected to know which tool to reach for — and how to get results fast.
Proactive Communication Provide consistent status updates on all open tasks. The executive should never have to ask "What's the status?" — you've already sent it.
Calendar & Scheduling Own business and personal calendar management. Proactively resolve conflicts, protect focus time, and ensure the executive is always where they need to be.
Communication & Vendor Management Draft emails, follow up with vendors and freelancers, and serve as the executive's point of contact — keeping all parties organized and informed.
Task Tracking & Ownership Maintain a master task tracker with clear owners, next steps, and deadlines. Nothing stalls on your watch.
Shadowing & Follow-Through Participate in shadowing sessions to absorb context and carry every task from start to finish — nothing left open or forgotten.
General Support Travel research, event planning, lifestyle tasks, and anything else that comes up. No task is too small or outside your lane.

What Success Looks Like
The executive never asks "What's the status?" — you've already sent it
You use AI tools to produce video, photo, research, and content deliverables independently
You're managing 10 things at once and none of them slip
Every task has a clear next step, owner, and deadline
You build structure around yourself — you don't wait for it to be given

Requirements
Expert-level AI proficiency — this is a hard requirement. You actively use AI platforms to create videos, edit photos, run deep analysis, generate content, and build systems. You don't dabble; you deliver.
Thrives in fast-paced, unstructured environments — you create order, you don't depend on it
Holds complexity well — you see how moving pieces connect and keep the bigger picture in view
Anticipates the next three steps before being asked — you think ahead, not just on task
Reads between the lines — you understand the intent behind a request, not just the words
Extreme attention to detail — errors are caught before they leave your hands
You don't just execute — you improve
Extremely proactive — you close the loop on every task without being prompted
Excellent written English and professional communication skills
Proficient with Google Workspace, Slack, and ClickUp
Comfortable handling both business and personal/lifestyle tasks with full discretion
Strong commitment to confidentiality and professional integrity
Calm under pressure — chaos is your normal, not your obstacle

Tools & Platforms
Google Workspace · ClickUp · Slack · ChatGPT · Claude · Gemini · Runway / Kling / Pika (or similar AI video tools) · Midjourney / Adobe Firefly / similar AI image tools · Perplexity / similar AI research tools

Preferred Qualifications
Experience supporting U.S.-based executives or companies in a remote capacity
Background in fast-moving startups, agency environments, or high-growth companies
Demonstrated portfolio or examples of AI-generated/edited video, photo, or research work
Proven ability to build your own systems and processes from scratch

Remote | PST (8:30 am - 4:30 pm)

How to Apply
We are reviewing applications as they come in and moving quickly.
???? A Google Drive link to your resume is required to be considered. Please also include 2–3 examples of work produced using AI tools (video, image editing, research output, or similar).

AI Skills Test — Required As part of our application process, we'd like to see your AI skills in action.
Using any AI image generation tool of your choice, create a realistic photo of a dog actively using a Doggie Lawn — a real grass patch (visit ---------- to see the product) — on an outdoor balcony. The dog should appear to be relieving itself on the patch. The image must be photorealistic: no illustrations, cartoons, or obvious AI distortions.

Once complete, please share a link to the image (Google Drive, Dropbox, or similar) along with your resume.

This is a required step to be considered for the role.

SKILL REQUIREMENT
Leadership AI Tools Executive Assistance
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