Virtual Assitant

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TYPE OF WORK

Part Time

SALARY

7

HOURS PER WEEK

15

DATE UPDATED

Oct 25, 2026

JOB OVERVIEW

# Executive & Creative Operations Assistant (Multi-Brand)

**Remote | Philippines | Part-Time | Long-Term Growth Opportunity**

### About the Role

We are seeking a proactive, creative, resourceful, and highly organized Executive & Creative Operations Assistant to support a U.S.-based entrepreneur managing multiple growing brands in lifestyle, beauty, finance education, content creation, and luxury social impact events.

Our brands sit at the intersection of culture, community, entrepreneurship, creativity, and elevated experiences.

We are building more than businesses. We are building brands, communities, and experiences that connect people, create opportunities, and leave a lasting impact.

We are looking for someone who understands modern digital culture, has strong creative taste, thinks strategically, and takes initiative without waiting for step-by-step instructions.

**This is not a traditional task-based virtual assistant position.** We want a long-term team member who can take ownership of projects, identify opportunities, solve problems, and help turn big ideas into real results.

### Key Responsibilities

**1. Executive & Business Operations**
- Manage calendars, inboxes, schedules, and follow-ups.
- Coordinate priorities across multiple business ventures.
- Organize Google Drive files, trackers, and internal documents.
- Create and maintain standard operating procedures.
- Track deadlines, deliverables, and outstanding tasks.
- Prepare progress reports and recommend operational improvements.

**2. Creative & Digital Marketing**
- Research social media trends, marketing strategies, and audience interests.
- Develop content ideas aligned with each brand's identity.
- Create branded graphics, presentations, and marketing materials in Canva.
- Repurpose content for Instagram, TikTok, Threads, Pinterest, and email campaigns.
- Assist with short-form video editing, captions, and scheduling.
- Support email marketing campaigns and audience engagement.
- Monitor performance and recommend improvements.

**3. Brand Partnerships & Business Development**
- Independently research prospective sponsors, partners, influencers, and collaborators.
- Build qualified outreach lists and identify decision-makers.
- Prepare personalized partnership proposals and outreach messages.
- Manage approved outreach campaigns and follow-ups.
- Research grants, business opportunities, and potential revenue streams.
- Maintain organized partnership pipelines and progress trackers.

**4. Events & Community Building**
- Research vendors, venues, activations, and unique event experiences.
- Assist with event planning, timelines, and logistics.
- Coordinate vendor communications and collect proposals.
- Support community engagement and membership initiatives.
- Assist with fundraising campaigns, sponsorship fulfillment, and post-event communications.

**5. Digital Products & E-Commerce**
- Conduct market research and competitor analysis.
- Assist with creating, organizing, and launching digital products.
- Research digital tools, platforms, and marketing opportunities.
- Support website updates, online product listings, and email funnels.
- Identify practical ways to grow online revenue.

### Who We're Looking For

You are someone who:

- Takes initiative and knows how to figure things out independently.
- Has excellent written and spoken English.
- Understands American pop culture, social media trends, and modern brand aesthetics.
- Appreciates Black culture, luxury lifestyle branding, beauty, fashion, entrepreneurship, and community-centered experiences.
- Can adapt your creative voice and aesthetic to different brands.
- Has a strong eye for clean, polished, premium-quality design.
- Is comfortable researching unfamiliar subjects and learning new platforms.
- Is highly organized and able to balance multiple priorities.
- Uses AI tools responsibly to increase productivity without sacrificing quality or originality.
- Communicates proactively and follows through on commitments.
- Can recognize opportunities and present solutions rather than simply reporting problems.

### Preferred Tools & Experience

- Google Workspace (Drive, Sheets, Docs, Gmail, Calendar)
- Canva
- ChatGPT and other AI productivity tools
- CapCut or similar video editing software
- Instagram, TikTok, Threads, and Pinterest
- Email marketing platforms
- Notion, Trello, Asana, or similar project management tools
- Basic website and e-commerce management

Previous experience supporting entrepreneurs, digital creators, lifestyle brands, nonprofit organizations, or multiple businesses is highly preferred.

### What Success Looks Like

You will not need a new task list every morning.

After onboarding, you will be expected to manage your recurring responsibilities, identify what needs attention, complete projects on time, and provide clear progress updates.

You should be comfortable taking an idea, researching it, developing an execution plan, and moving the project forward with minimal supervision.

### Position Details

- **Location:** Remote, Philippines
- **Schedule:** Part-time, initially 15–20 hours per week
- **Compensation:** Based on relevant experience and demonstrated skills
- **Availability:** Some scheduled overlap with U.S. Central Time
- **Growth:** Opportunity to take on greater responsibility as the brands expand

### How to Apply

Please submit:

1. Your resume and a brief introduction.
2. Examples of previous creative, operational, or marketing projects.
3. A list of tools and platforms you are proficient in.
4. A short explanation of what you believe makes a brand feel premium rather than generic.
5. One example of a project you successfully completed with minimal supervision.

**Application Question:**

You have been hired to support a luxury social club hosting networking experiences and philanthropic events. The founder wants to attract sponsors, increase brand visibility, and grow the community. You have five hours available and no specific assignments.

**What would you independently work on, and why?**

We are looking for someone who can think beyond a checklist and help build something meaningful.

SKILL REQUIREMENT
Listing Management B2C Executive Assistance
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